Finance Operations & Budget Manager

The Finance Operations and Budget Manager is a key leadership position responsible for overseeing the City’s daily financial operations and managing the annual operating and capital budget processes. This role provides critical support to the Finance Director in all aspects of financial and budget management, including policy implementation, audit preparation, and strategic planning. The position collaborates across all City departments to promote financial accountability, ensure efficient use of resources, and support informed decision-making. It also provides direct leadership and guidance to Finance Department staff, fostering a culture of professionalism, accuracy, and continuous improvement. Work is performed with considerable independent judgment and initiative under the general direction of the Finance Director.

Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Lead and coordinate the development, implementation, and monitoring of the City's annual operating and capital budgets.

Assist the Finance Director with implementation of financial strategies for the City, including budgeting and capital planning, preparation of the City’s annual financial report(s), long-range financial forecasting, debt and revenue management, asset liability management, and cash and investment management.

Supervise and support finance department staff in areas such as accounts payable/receivable, utility billing, purchasing, and grant coordination.

Develop and maintain internal controls to ensure accuracy, compliance, and accountability in financial operations.

Assist the Finance Director in preparing financial forecasts, conducting variance analyses, and generating timely budget reports to be shared with departments and elected officials.

Collaborate with departments to ensure understanding and proper use of budgetary resources.

Serve as a resource for financial policy interpretation and ensure compliance with applicable laws, policies, and regulations.

Assist with annual external audit preparation and support audit-related activities.

Evaluate and improve financial procedures and systems to enhance efficiency and accuracy.

Coordinate and provide intra-/inter-departmental budgetary/fiscal activities pertaining to personnel and purchase requisitions for all fund types.  Determines fund sufficiency and impact on budget.

Provide training and mentorship to finance personnel to build internal capacity and subject matter expertise.

Participate in strategic planning and support City leadership with data-driven financial decision-making.

Coordinate the City's year-end closing activities including the preparation and reconciliation of journal entries, year-end payables, rollover of balance sheet accounts and encumbrances.

Participate in the development of official policies, procedures and practices, to ensure compliance with applicable laws and regulations.

Oversee the cash receipts operations by ensuring all revenues to the appropriate accounts. Perform daily interface and journalizing of cash receipts batches and support daily processing functions.

Reconcile monthly bank statements to the general ledger and cash report for accuracy; identify errors and initiate corrective action.

Interview and recommend selection of job applicants, appraise employee performance; conduct informal counseling on work issues, prepare documentation and improvement plans for deficiencies, and implement disciplinary procedures.

Prepare monthly, quarterly and annual financial reports. Prepare accounting reports and financial statements on tasks related to a variety of special projects. 

Invoice other agencies for various accounts receivable per inter-local agreements.

Address employee performance and discipline issues in accordance with City policies and procedures; investigate concerns, document findings, and recommend corrective actions or disciplinary measures to Department Director as appropriate.

Assist the Finance Director in the preparation of the City’s Annual Budget document and coordination.

Serve as department director in the absence of the director, including attending and participating in Department Director and Commission meetings. 

Follows and enforces safe working practices and has a working knowledge of safety practices and procedures in accordance with the City’s Safety and Health Program.

All employees will have a role in the City’s disaster preparation and/or disaster recovery efforts, as may be designated in the City Comprehensive Emergency Management Plan.

Additional Duties:

Performs related tasks or other duties as required or assigned. 

Bachelor’s Degree in Finance, Accounting, Business or Public Administration or related field, and seven (7) years of progressively professional experience in municipal budgeting, governmental finance and/or accounting, and (2) two years supervisory experience. Master's Degree in Accounting or Finance, five (5) years of progressively professional experience in governmental finance and two (2) years supervisory experience is preferred. Certified Government Finance Officer (CGFO) certification preferred. Proficiency in Microsoft Office is required, and knowledge of Edmunds software is desirable. Must maintain a Florida driver’s license with an acceptable driving record. Must have or be able to complete ICS 100700 courses within six (6) months of hire.

Special Requirements

Knowledge of principles and practices of municipal fiscal management, including fund accounting and budgeting; theories, principles, and practices of governmental budgeting and finance; Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS) and Government Accounting Standards (GASB) as applied to local government.

Through knowledge of the Florida Uniform Accounting Code and its application.

Considerable knowledge of municipal accounting practices, financial reporting, legal requirements, audit methods, and internal control system. 

Ability to research and interpret GASB pronouncements.

Techniques of financial and management analysis; principles and practices of government finance and administration; principles and practices of program and budget development, administration and evaluation. 

Applicable federal, state, and local laws, regulatory code, ordinances, and procedures relevant to municipal finance operations.

Principles and practices of supervision and personnel management using methods and techniques for management, training and motivation; methods and techniques of scheduling work assignments. 

Methods of evaluation that include checks and balances; applicable federal, state and local laws, codes and regulations; current data processing principles and applications for fiscal and financial systems using standard office procedures. 

Ability to establish and maintain effective working relationships with the general public, employees, department heads, and public/private sector contacts.

Technical Requirements

Ability to use standard office equipment, including multi-line telephones, personal computers, word processing and data base applications.

Working Conditions

The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting (up to 10 pounds), grasping, talking, and hearing/listening, seeing/observing, and repetitive motions.

The majority of work is performed in an office setting; and employees may remain in a seated position for extended periods of time.

Salary : $88,886 - $95,000