What are the responsibilities and job description for the Human Resources Technician position at City of Lompoc?
THIS RECRUITMENT IS OPEN ONLY TO CURRENT REGULAR FULL-TIME OR REGULAR PART-TIME (BUDGETED) EMPLOYEES. THIS RECRUITMENT IS TO ESTABLISH AN ELIGIBILITY LIST FOR A CURRENT VACANCY. Interested applicants must submit on-line application -- NO paper applications will be accepted. If you forget your password, have application login problems, or get an error message during the application process, please call the NeoGov helpline at 1-855-524-5627 for assistance.
The City reserves the right to stop accepting applications prior to the posted deadline if sufficient numbers of qualified applications are received. Therefore, applicants are encouraged to apply as early as possible. The recruitment is officially closed once it has been removed from the City's website.
CLASS CHARACTERISTICS: The Human Resources Technician specification is designated as "confidential" due to access to and knowledge of the City's employer-employee relations under the MYERS-MILIAS-BROWN ACT. The incumbent prepares reports, correspondences, and assists with administrative decision-making, and assumes responsibility for technical details related to workers' compensation, employee orientation, and benefits administration. The class assists with the recruitment and selection function and revises and updates procedures and recordkeeping systems.
EXAMINATION PROCESS: Based upon screening of the City application, résumé, and responses to supplemental questions, applicants whose qualifications best meet the requirements of the position will be invited to the examination process. This process may include but is not limited to, panel interview, which consists of an evaluation of some of the essential knowledge, skills, abilities, and job-related experience listed below. Those candidates who pass the examination process are placed on an eligibility list from which the final selection will be made.
SELECTION PROCESS: As authorized by City policy, applicants being considered for hire in this position are subject to fingerprinting for purposes of investigating criminal history background, as part of the employment screening process. Appointment is subject to successful completion of a pre-employment medical examination (based upon job-related physical standards) by a City-designated physician.
Failure in any one part of the examination or selection processes will disqualify a candidate from further consideration.
The following duties are typical of this classification. Incumbents may not perform all of the duties and/or may be required to perform specifically related additional/different duties from those set forth below to address business needs and changing business practices.
License Required: Possession of a valid and appropriate California Driver's License may be required
Education/Experience: Any combination of training, education, and experience that demonstrates an ability to perform the duties of the position. A bachelor's or associate degree from an accredited college or university in human resources management, public administration, psychology, or a related field is desirable. The typical qualifying entrance background is possession of a high school graduation diploma or General Education Diploma (GED) AND two (2) years of responsible office administrative experience or program coordination experience, one (1) year of which includes experience in the City of Lompoc as Human Resources Staff Assistant or equivalent experience in human resources management or a related field.
Knowledge Of
Physical: Strength category: Light Work - Lifting, carrying, and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May involve significant standing, walking, pushing, and/or pulling. Frequent sitting and typing. Occasional standing, walking, bending, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level, extending neck side to side. On rare occasions stoops, crouches, kneels, climbs stairs, ladders, extends neck upward and downward. Vision: visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed. Hearing: ability to effectively hear/comprehend oral instructions and communication.
Mental/Psychological: Understand, remember, and carry out detailed job instructions; utilize complex reading, writing, and math skills; work cooperatively and interact appropriately with those contacted in the course of work, including the general public; respond appropriately to criticism from a supervisor; respond quickly to changing priorities; communicate effectively orally; perform effective multi-tasking; work under pressure; work within deadlines.
ENVIRONMENTAL CONDITIONS: Constantly works indoors; occasionally works outdoors. Frequent use of products and equipment required in a standard office work setting; personal computer, including word processing, database, and spreadsheet programs; calculator, telephone, photocopier, and telex fax machines, and other standard office equipment; extensive contact with City staff. Works independently and with the public. The noise level in the work environment is usually quiet while in the office, and moderately loud when outdoors.
The City reserves the right to stop accepting applications prior to the posted deadline if sufficient numbers of qualified applications are received. Therefore, applicants are encouraged to apply as early as possible. The recruitment is officially closed once it has been removed from the City's website.
CLASS CHARACTERISTICS: The Human Resources Technician specification is designated as "confidential" due to access to and knowledge of the City's employer-employee relations under the MYERS-MILIAS-BROWN ACT. The incumbent prepares reports, correspondences, and assists with administrative decision-making, and assumes responsibility for technical details related to workers' compensation, employee orientation, and benefits administration. The class assists with the recruitment and selection function and revises and updates procedures and recordkeeping systems.
EXAMINATION PROCESS: Based upon screening of the City application, résumé, and responses to supplemental questions, applicants whose qualifications best meet the requirements of the position will be invited to the examination process. This process may include but is not limited to, panel interview, which consists of an evaluation of some of the essential knowledge, skills, abilities, and job-related experience listed below. Those candidates who pass the examination process are placed on an eligibility list from which the final selection will be made.
SELECTION PROCESS: As authorized by City policy, applicants being considered for hire in this position are subject to fingerprinting for purposes of investigating criminal history background, as part of the employment screening process. Appointment is subject to successful completion of a pre-employment medical examination (based upon job-related physical standards) by a City-designated physician.
Failure in any one part of the examination or selection processes will disqualify a candidate from further consideration.
The following duties are typical of this classification. Incumbents may not perform all of the duties and/or may be required to perform specifically related additional/different duties from those set forth below to address business needs and changing business practices.
- Provide exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous, and respectful.
- Conduct orientations for new employees on City policies, procedures, and benefits programs.
- Process reports and/or personnel action forms related to employee pay or record
- Coordinate and conduct the annual open enrollment; enroll employees in benefit programs, implement benefit changes, research inquiries and problems; meet and work closely with benefit providers and insurance brokers, and assist in resolving benefits issues.
- Coordinate the reporting and processing of industrial injury claims, confer with City’s workers’ compensation program administrator, maintain records, and prepare workers’ compensation reports.
- Oversee maintenance of personnel, administrative, and workers’ compensation files.
- Ensure the technical functions of the department are effectively carried out.
- Under general supervision, prepare labor relations documents, conduct or respond to salary and benefits surveys, research issues, and collects data.
- Collect data and/or prepare items or documents for staff reports and resolutions for the department.
- Assist with the reception of the general public and employees on the telephone and in the office.
- Respond to verification of employment both orally and in writing.
- Attend meetings, conferences, workshops, and training sessions and review publications and materials to become and remain current on principles, practices, and new developments related to Human Resources functions.
- Assume office duties as necessary and perform other duties as assigned.
License Required: Possession of a valid and appropriate California Driver's License may be required
Education/Experience: Any combination of training, education, and experience that demonstrates an ability to perform the duties of the position. A bachelor's or associate degree from an accredited college or university in human resources management, public administration, psychology, or a related field is desirable. The typical qualifying entrance background is possession of a high school graduation diploma or General Education Diploma (GED) AND two (2) years of responsible office administrative experience or program coordination experience, one (1) year of which includes experience in the City of Lompoc as Human Resources Staff Assistant or equivalent experience in human resources management or a related field.
Knowledge Of
- Principles and practices of human resources in a public agency setting
- Pertinent Federal, State, and local laws, codes, and regulations related to workers’ compensation, the Affordable Care Act, COBRA, and benefits administration
- Methods and techniques of pre-employment and employee orientation
- Standard office administrative practices and procedures, including the use of standard office equipment
- Basic occupational safety and health rules and regulations
- Modern office procedures, methods, computer equipment, the use of computer programs including Microsoft Office
- Basic business writing skills
- English usage, grammar, spelling, and punctuation
- Basic math, including basic statistics terminology
- Principles and practices of excellent customer service
- Read, interpret, and apply moderately complex written materials, including personnel policies and procedures
- Maintain confidentiality of records and information
- Coordinate and conduct employee orientation and benefits open enrollment
- Process reports and/or personnel action forms related to employee pay or record
- Coordinate and proctor various recruitment exams and job interviews
- Prepare, proofread, and write a variety of documents such as reports, charts, correspondences, and forms
- Handle multiple priorities and meet deadlines
- Work with minimal supervision
- Communicate clearly and concisely, both orally and in writing
- Make effective oral presentations
- Operate a variety of office equipment and utilize relevant computer software programs
- Perform mathematical calculations
- Drive safely observing legal and defensive driving practices (may be required)
- Understand and carry out oral and written directions
- Establish and maintain effective working relationships with those contacted in the course of work
Physical: Strength category: Light Work - Lifting, carrying, and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May involve significant standing, walking, pushing, and/or pulling. Frequent sitting and typing. Occasional standing, walking, bending, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level, extending neck side to side. On rare occasions stoops, crouches, kneels, climbs stairs, ladders, extends neck upward and downward. Vision: visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed. Hearing: ability to effectively hear/comprehend oral instructions and communication.
Mental/Psychological: Understand, remember, and carry out detailed job instructions; utilize complex reading, writing, and math skills; work cooperatively and interact appropriately with those contacted in the course of work, including the general public; respond appropriately to criticism from a supervisor; respond quickly to changing priorities; communicate effectively orally; perform effective multi-tasking; work under pressure; work within deadlines.
ENVIRONMENTAL CONDITIONS: Constantly works indoors; occasionally works outdoors. Frequent use of products and equipment required in a standard office work setting; personal computer, including word processing, database, and spreadsheet programs; calculator, telephone, photocopier, and telex fax machines, and other standard office equipment; extensive contact with City staff. Works independently and with the public. The noise level in the work environment is usually quiet while in the office, and moderately loud when outdoors.
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