What are the responsibilities and job description for the Executive Assistant position at City of Leesville?
Job Overview
As an Executive Assistant, you’ll keep daily operations moving by coordinating calendars, managing communications, and providing dependable administrative support. You’ll help leaders and colleagues stay organized while creating a welcoming, responsive experience for clients and visitors. This paid position suits someone who brings strong office experience, sound judgment, and a proactive approach to shifting priorities.
Duties
- Manage calendars, schedule meetings, coordinate appointments, and support travel or other administrative arrangements as needed.
- Answer and route calls using multi-line phone systems; welcome visitors, support the front desk, and provide professional phone etiquette and customer service.
- Prepare correspondence and documents using word processing and productivity software, including Microsoft Office.
- Maintain spreadsheets, enter data, organize filing systems, and handle clerical tasks with accuracy and discretion.
- Support office management such as maintaining records as well as maintaining website updates.
- Provide support for City Clerk when needed.
Requirements
- Demonstrated administrative, clerical, or office experience; personal assistant or medical receptionist experience is helpful.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage calendar changes.
- Computer literacy and technical proficiency, including typing, data entry, spreadsheets, word processing, and everyday computer skills.
- Clear client communication and phone communication skills, a customer-support mindset, and careful proofreading habits.
- Familiarity with Microsoft Office is valued.
- Experience in municipal government is a plus.
Pay: $29,120.00 - $38,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $29,120 - $38,000