Library Operations Manager

The Library Operations Manager oversees the day-to-day operations of the library, ensuring that circulation services, facility logistics, and administrative workflows run smoothly and efficiently. This role supports the Library Director in maintaining high service standards, providing leadership support, and coordinating with other departments as needed. The Library Operations Manager helps implement policy, participates in budget preparation, manages reporting and data, and serves as the point person for operational oversight when the Director is unavailable.

Essential Duties & Required Qualifications

• Oversees daily library operations in collaboration with the Library Director and supervises key administrative processes.
• Responds to customer issues and concerns related to the library.
• Handles meeting room rentals and payments according to current fee schedule.
• Prepares payroll and ensures accurate staff timesheet reporting.
• Supervises Circulation Supervisor.
• Acts as the primary purchasing officer for library supplies, managing vendor accounts and payments.
• Coordinates with IT, Facilities, and Finance departments to resolve technical or operational issues.
• Serves as a liaison for internal city departments and external organizations.
• Assists with library budget preparation, reporting, and financial recordkeeping.
• Maintains and updates documentation for policies, procedures, and workflows to ensure institutional knowledge is preserved.
• Supports hiring processes and onboarding as needed.
• Ensures compliance with city procurement policies.
• Supports planning and coordination of library-wide programming and outreach events.
• In the absence of the Director, assumes operational oversight and coordinates with city departments to maintain continuity of service.
• Demonstrated ability to manage logistics and support institutional operations.
• Ability to communicate effectively with staff, city departments, and the public.
• Proficiency in administrative software including spreadsheets, scheduling platforms, and purchasing systems.

• Bachelor’s degree in Library Science, Public Administration, Business Administration or related field.
• Minimum of five years’ experience in library operations or administration, including three years of experience in a local, state, or federal agency.
• Two years of supervisory or managerial experience.

• Valid Texas Class C driver’s license or equivalent from any state. (Approximately 10% driving time in City vehicle.)
• First Aid certification required or must obtain it within 90 days of hire date.
• CPR/AED certification required or must obtain it within 90 days of hire date.

• Master’s degree in Library Science, Public Administration, Business Management or related field.
• Six (6) or more years of experience in library operations or public administration.
• Three (3) or more years of supervisory experience.

Knowledge, Skills & Abilities

• Knowledge of municipal library administration and operations.
• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Understanding of contract regulations and municipal purchasing.
• Ability to communicate with other employees and customers in a courteous and diplomatic manner.
• Ability to develop and maintain effective working relationships with internal and external customers, elected officials, boards and commissions.
• Skill in handling multiple tasks and prioritizing.
• Ability to analyze situations and respond effectively.
• Ability to work hours other than the regular daytime schedule, including evenings and weekends.
• Knowledge of methods and techniques related to scheduling work assignments, record keeping and report preparation, and writing with proper punctuation, spelling, and grammar.
• Skill in directing the activities of a complex and diverse organization.
• Skill in using computers and related software applications.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Must be able to lift or move 50 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered.

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job postingrequirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship. *
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.

• The City of Leander participates in E-Verify! Information from each new employee’s Form I-9 will be provided to theSocial Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex(including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or geneticinformation in employment.

The City is also a Drug Free and Smoke Free Employer.

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at recruiting@leandertx.gov.

Deaf and hard of hearing applicants may contactour office via Relay Texas at 7-1-1 or 1-800-735- 2989 (TTY/TDD).

Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.

Medical
We offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse/child/family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.

Dental
Dental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse/child/family premiums with you – we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50/50.

Vision
Access to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.

Life/AD&D
Your basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life/AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.

Disability
Both short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.

Accident & Cancer
Need extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.

Flexible Spending Accounts (FSA)
Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.

Health Savings Accounts (HSA)
The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.

Employee Assistance Program
We know that sometimes your needs are much different than a doctor visit or a prescription, so the City pays for a generous employee assistance program through Alliance to help you or any household member with counseling, legal referrals or simply a safe ride home.

Holidays
The City has thirteen designated holidays each year.

Vacation Leave
Most full time, regular employees (excluding firefighters on a 24 hour shift schedule and department heads) accrue 3.69 hours of vacation time each pay period and are eligible to use that time after just six months of employment. The longer you work for the city, the more vacation time you receive, with those accrual rates going up at 4, 9 and 14 years of service. Never use your vacation time? Don't worry; you can bank up to two times your annual accrued hours before you stop accruing.

Sick Leave
As a full time regular employee (excluding firefighters on a 24 hour shift), you accrue 3.69 hours of sick leave each pay period, which you are eligible to use after your first pay period with the city. You can also continue to build your sick leave balance up to 480 hours for those unexpected emergencies.

Longevity Pay
Regular full-time employees after they've been employed for one year or more are eligible for an annual payout of $5 for every month of City service. So, while that first year $60 check might not seem like a ton of money, that $1500 check (minus taxes of course) for your 25 years of service which is paid around Thanksgiving will likely help you feel very thankful for a little extra cash for Christmas shopping.

Retirement
All regular full-time employees participate in our Texas Municipal Retirement System (TMRS). Your 7% investment each payroll period is matched 2 to 1 by the City and is vested at 5 years. You can retire at age 60 with 5 or more years of service or younger if you have at least 20 years of service. You can also receive service credit for certain types of military service. The City's TMRS plan is one of the most generous retirement plans around.

Deferred Compensation
If saving 7% with a 2 to 1 match through TMRS isn't enough to meet your financial goals, you can stash even more on a pre-tax basis through the City's 457 plan. Start or stop saving at any time – up to $18,000 annually if you're under 50, and up to $24,000 if you're older.

Social Security
City of Leander employees also participate in the social security system under FICA regulations.

Golf Course
We have a gorgeous golf course. Want to learn how to play? As a City employee you can play for 50% off. Check it out!