What are the responsibilities and job description for the Administrative Clerk position at City of Lauderhill?
Under general supervision, the purpose of the position is to provide clerical and office support duties. Position is responsible for extensive record keeping and filing duties. Employees in this class ensure accuracy and completion on a multiple of documents. Responsibilities involve personal telephone contact with residents, employees, supervisors, and performing various clerical and courier functions. Position may perform in front desk customer service capacity for the Department. Performs related work as required.
- Assists Department in all areas including but not limited to, scheduling, personnel, insurance, safety, and training.
- Retrieves and distributes daily US mail and inter-office mail service several times during a work day, and prepares daily outgoing mail for the end of the work day.
- Assists in operation of Department by copying, typing letters, filing, and providing information as requested.
- Acts in a reception capacity for the department by providing customer service, such as accepting and distributing applications or requesting information, and preparing and posting notices.
- Assists with the surveys and varied duties of collecting data.
- Assists with all other clerical positions as necessary. May also act in other clerical roles as necessary.
- Processes files for record retention.
- Posts notices and other information required for the Department.
- Assists in processing information for the department and may assist with background checks, and other data as required.
- Responsible for maintaining up-to-date copies of Department records.
- May be required to drive to collect and deliver materials or complete other errands.
City Clerk's Office
Includes the following duties:
- Responds to requests for information/records from outside organizations, residents, and other departments.
- Coordinate offsite storage with other departments including bar-coding and retrieving records.
- Maintain log of items in storage facility and items scanned and microfilmed.
- Verify file retention requirements and assist with the process of records destruction.
- Interacts and communicates with a variety of groups and individuals including elected officials, department directors and staff, members of the public, etc.
High school diploma or GED; supplemented by minimum two (2) years office support experience that provided familiarity computers and popular software applications; or training; or an equivalent combination of education, training, and experience.
Special Requirement
- Valid Florida State Driver's License (if driving is required)
Please be advised that this position may require additional testing.
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran's Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran's Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.