Assistant Management Analyst

Performs routine monitoring and analysis and coordinates projects, programs, and activities to support section management in a wide range of budget, administrative, and management issues.

Environmental Factors 
Work is performed in a standard office environment with some travel to offsite offices and projects.  Work may occasionally involve exposure to outside weather and uneven surfaces.  
Physical Factors 
Light physical demands; mostly desk work, some lifting and carrying of files and reports. Frequent to constant use of a personal computer. Essential and marginal functions may require sitting for prolonged periods.
Work Situation Factors 
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

First consideration may be given to current City of Las Cruces employees who fully meet the minimum requirements. 

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

This initial posting will be used to fill a Full-time, Regular, Non-Exempt position with the Parks & Recreation Department but may be utilized to fill other Assistant Management Analyst vacancies in various City Departments to include full time, part time, and/or contract. 

Part-time, Regular, Non-Exempt
This position is graded RN12.

• Utilizes a variety of management information tools and systems in performance of general duties and to gather, analyze, and report program related information.
• Meets with appropriate staff to define and provide solutions for budgeting, accounting, inventory management, planning, and problem resolution.
• Generates, provides analysis, and ensures proper distribution, of various special and recurring reports to keep management informed of project or program status.
• Tracks and reports on status of assigned budget areas to monitor program, or project, budget availability.
• Coordinates the evaluation and purchase of select services, capital assets, and equipment in accordance with established policies and procedures; evaluates various department operations and technical activities as assigned to assure operational efficiencies are met.
• Responsible for database management and defining data system needs, report design and development, and recommends allocation of resources.
• Assists with preparation of grant applications to meet filing deadlines; maintains required records to ensure compliance with grant requirements.
• Analyzes and monitors assigned program performance to provide metrics to management; recommends and implements modifications to processes, systems and procedures to improve efficiency; identifies opportunities for improving service delivery methods and procedures in accordance with strategic objectives.

Equivalent to an associate degree in pre-business, business management, business office technology, accounting, or related field AND two (2) years of administrative or process support, accounting, or related experience.  A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Licenses/Certifications 
Valid Class D driver’s license is preferred. If applicable, position requires an acceptable driving record in accordance with City policy. Additional technical certifications and training may be required for some positions in this job class.General knowledge of:  Operations, services and activities of a complex municipal department; computerized methods and techniques of research, analysis, report generation and preparation;  principles and practices of inventory control, records management, municipal budgeting, finance, cost accounting methods and concepts; modern office equipment, basic and specialized personal computer applications involving word processing, spreadsheet applications, data management, and electronic presentations; methods and standards for preparing business correspondence; business English, spelling and grammar; principles and practices of effective customer service.

Ability to:  Prioritize multiple tasks, projects and demands;  interpret and explain policies and procedures; prepare clear and concise reports; work independently in the performance of regular duties; communicate effectively orally and in writing; conduct project research and analysis; prepare and present appropriate recommendations; establish and maintain effective working relationships with co-workers and the public.

Skills in:  Preparing complete, comprehensive, and accurate reports; reading, understanding, and applying relevant policies, procedures, statutes, rules, ordinances, codes, regulations, administrative orders, and other governing regulations; working independently and as a team member, maintaining composure, and working effectively in a busy environment with changing priorities; reviewing and maintaining files, reports and technical documentation; evaluating procedures for efficient and cost effective management of resources; using initiative and independent judgment within established procedural guidelines.