Community Development Program Coordinator, (A268040-1), 207, Center for Non-Profit Mgmt.

Job Description

Performs responsible administrative and program coordination work in support of nonprofit services, civic engagement initiatives, and volunteer opportunities. Serves as a key liaison between the department, nonprofit organizations, volunteers, committees, and community partners to promote public participation, strengthen community involvement, and support the effective administration of nonprofit funding, contracts, grants, reimbursements, and volunteer-based initiatives.

Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Coordinates 3rd Party Application process.
• Reviews volunteer applications and coordinates with eligible volunteer sites for placement and maintenance of volunteer hours.
• Advertises and promotes Volunteer Center and Department through CD social media outlet.
• Processes requests for reimbursement, prepares council communications, prepares and conducts presentations/trainings and assists with budgetary items.
• Reviews, analyzes, and assists in the preparation of the department budget; provides recommendations to the department director regarding budget adjustments.
• Serves as the primary point of contact for departmental webpage updates and coordinates with the Public Information Office on website content, flyers, event promotion, and other communication materials to ensure information is accurate, timely, and consistent with department messaging.
• Coordinates Committee/Board Meetings, including scheduling, preparing agendas, transcribing minutes, and compiling necessary documents.
• Organizes and participates in special projects as directed by management. Assists with grant applications, research, record maintenance, and report submission as requested.
• Performs outreach and public relations functions; speaks to community groups, civic organizations and schools about the City Volunteer Program.
• Responsible for the administrative and operational oversight of assigned grants.
• Prepares requests for payments from contractors in order to comply with grant funded programs.
• Prepares contracts and bid specifications.
• Assist in writing procedure manual and policy guidelines to improve and ensure programs have clear and defined rules and objectives.
• Serves as direct liaison between nonprofits and City to ensure 3rd Party Funding contracts are adhered to and agencies provide the agreed upon services.
• Receives inquiries from the public by letter, telephone, or in person and furnishes information or directs the inquiry to the proper source of answer.
• Assists in maintaining good communication between staff, visitors, and other business contacts.
• Will be required to drive a City vehicle for city business use.
• Performs related work as required.
  
  

Knowledge Of

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

• Knowledge of City organization, administration, general principles, and public relations.
• Knowledge of nonprofit organizations .
• Knowledge of modern office procedures and methods including computers and applicable software, Microsoft Office, QuickBooks, and AS400.
• Knowledge of executed contract details.
• Knowledge of English grammar, spelling, and punctuation.
  
  

Skills And Abilities

• Skill in planning, coordinating, organization, and time management
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Ability to create and maintain accurate records
• Ability to trouble shoot and problem solve
• Ability to analyze and interpret information
• Ability to prepare and maintain contracts
• Ability to effectively communicate both orally and in writing, in English and Spanish
• Ability to establish and maintain effective working relationships
• Ability to plan and promote events
• Ability to meet schedules and deadlines of the work
  
  

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
  
  

Work Environment Locations

Position will require the employee to work in the following types of work environments

Never

• Street environment (near moving traffic)
• Construction site
• Confined space
  
  

Seldom

• Warehouse environment
  
  

Sometimes

• Outdoor environment
• Vehicles
  
  

Often

• Office or similar indoor environment
  
  

Exposures

Position will require the employee to be exposed to the following environmental elements

Never

• Individuals with known violent backgrounds
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)
  
  

Seldom

• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
  
  

Sometimes

• Individuals who are hostile or irate
  
  

Travel

Position will require the employee to travel

Never

• International travel
  
  

Seldom

• National travel
  
  

Sometimes

• Local travel
• Regional travel
  
  

Minimum Qualifications

Required Education and Experience

• Bachelor’s degree from an accredited* college or university in Business Administration or related field
• At least four (4) years of experience in administrative support or related field
• Council of Higher Education Accreditation (C.H.E.A.)
  
  

Valid Licenses and Certifications

Required Licenses Or Certifications

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
  
  

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.