Budget & Grants Manager, (A262928-1), 212, Fiscal Management

Performs highly responsible administrative work for program operations and budgetary planning. Supervises, coordinates, monitors, and performs a variety of fiscal and budgetary operations for Health Department and its multiple funding sources, such as local, state, federal, and private foundations. Exercises initiative and independent judgment under the general direction of the Fiscal Services Administrator. Assists with planning and managing budgetary functions and supervises assigned staff. Develops and maintains fiscal and accounting procedures for each state and general fund account to assure compliance, efficiency, and timely management. Manages and supervises fiscal accountability of programs and/or divisions as well as updates and assures compliance.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Assists Fiscal Services Administrator with the management of department budget, grants, and research.
• Assists Fiscal Services Administrator with fiscal need assessment to assure appropriate programs are provided.
• Works with division managers and supervisors to assure budget and fiduciary performance measures for over 30 state, federal, university, and private contacts.
• Co-develops grant accounts for budget process established through a proposal and award and analyzes and evaluates grant and general fund budget for compliance with city, state, federal guidelines to meet all performance measures.
• Collects data from programs and services to assure appropriate service delivery.
• Conducts internal tracking and monitoring of programs services to assure performance measures are met.
• Monitors and co-manages budget allocations, cost projections, and revenue projections for annual operating budget.
• Tracks programs activities to assure goals and objectives are met for fiscal compliance of over 30 state and federal grants and contracts.
• Tracks programs activities to assure goals and objectives are met for fiscal compliance of the general fund and assure appropriate match requirements.
• Supervises fiscal and budget process for all state contracts and grants as well general fund budgetary transactions, such as requisitions, insufficient appropriations, purchases, and bid processes.
• Supervises budget personnel assigned to prepare and monitor expenditures and revenues for their assigned program and clinic.
• Alternate designee for approval of transactions at the division level.
• Verifies and assures charges to the accounts correctly represent materials or services rendered, are allowable activities and services, and that funds are available in the account to cover authorized charges.
• Monitors all transactions in the accounts to assure compliance with all relevant internal or external regulations, policies and procedures so that transactions are accurate, timely and completed recorded as per guidelines of city, state, and federal requirements.
• Works together with Fiscal Services Administrator to interpret and enforce city, state, and federal policies and procedures regarding program operations, budget process, program fiscal mandates, and budget contract responsibilities.
• Seeks new funding streams and well assures compliance of all state contract to assure continuation of funds and works with director to identify and secure additional funding streams for the overall operation of Health Department Services.
• Supervises all grant applications, services, research, and special projects for performance measures compliance and provides initial analysis to the director to prepare response to state and federal authorities.
• Reviews, revises, and disseminates budget reports to program supervisors and division managers for review and monitoring of their respective programs.
• Assures fiscal compliance of revenues generating programs, including laboratory, environmental health and vital statistics.
• Uses the best technology to ensure confidential and certified records are protected and distributed to the public.
• Assists with other duties as assigned in departmental management.
  
  

Knowledge Of

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

• Knowledge of state and federal grants management process.
• Knowledge of public health management, research services, and program performance.
• Knowledge of supervisory principles, techniques, and employee development and training.
• Knowledge of applicable state and federal laws, rules, procedures and standards governing budgetary operations.
  
  

Skills and Abilities:

• Ability to deal with large number of budgetary variables and determine specific course of action; handles routine and sensitive inquiries from management, officials, and representatives of the multiple funding sources.
• Ability to express ideas clearly and concisely.
• Ability to make high organizational level decisions.
• Ability to plan and oversee projects; analyze and evaluate conditions; make sound recommendations.
• Ability to supervise personnel.
• Ability to effectively communicate both orally and in writing in the English and Spanish language, including editing official correspondence and documents.
• Ability to establish and maintain effective working relationships with other management staff.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.
  
  

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
  
  

Work Environment Locations

Position will require the employee to work in the following types of work environments

Never

• Outdoor environment
• Street environment (near moving traffic)
• Construction site
• Confined space
• Vehicles
• Warehouse environment
• Other: ______
  
  

Often

• Office or similar indoor environment
  
  

Exposures

Position will require the employee to be exposed to the following environmental elements

Never

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)
• Other: (Specify:_____)
  
  

Seldom

• Individuals who are hostile or irate
  
  

Travel

Position will require the employee to travel

Never

• International travel
  
  

Sometimes

• Local travel
• Regional travel
• National travel
  
  

Required Education And Experience

• Bachelor's degree from an accredited* college or university in Business Administration, Public Administration, Public Health, or related field.
• At least seven (7) years of experience in public health and/or management, with related experience in program operations including the creation and management of program budgets, of which three (3) years were at a supervisory capacity.
• Council of Higher Education Accreditation (C.H.E.A.) Required Licenses or Certifications
• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
  
  

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled test or interview.

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.