Provisional Records Clerk

Application Deadline: Open Until Filled

Salary: $13.00 - $15.00 per hour

Hours: 18 hours per week

Under the direction of the City Clerk, this position performs a variety of professional and technical duties related to the digitizing of the City Clerk's Division historical records. Position is needed until work is complete or the budget allowance met.

Duties & Responsibilities

• Efficiently scan documents and complete projects per the job specifications.
• Operate and maintain scanners in accordance with specifications and regulations.
• Maintain a neat and clean area around the scanner.
• Complete necessary paperwork neatly and accurately.
• Ability to perform high levels of repetitive motion on a daily basis.
• Ability to lift boxes weighing up to 40 lbs.
• Strong attention to detail.
• Read at a level sufficient to understand documents containing titles, codes, prose of various natures, including written instructions or mathematical figures.
• Inspect and analyze selected subjective information to maintain quality standards in product.
• Correctly and swiftly alphabetize or place in numerical order.
• Develop proficiency at operating scanners.
• Listen effectively and follow written or verbal instructions.
• Be able to ask questions in order to understand information being scanned so accurate filing and digitizing is completed.
• Use discretion of confidentiality as needed.
• Written and verbal communication skills sufficient for communicating with City of Laramie staff, Wyoming State Archives staff, others as needed.
• Ability to answer phones and take detailed messages.
• Ability to work independently and in groups.
• Ability to organize jobs including prioritization and keep in communication with supervisor as needed.
• Work effectively and efficiently to achieve the goals set by supervisor.
• Ability to cross train in business licenses and permitting.
• Provide customer service related to business licensing and permitting and related Laramie Municipal Code.
• Ability to learn website management to maintain online records.
• Ability to research documents in records with accuracy.
• Assist City Clerk with providing public records training to city staff as needed.
  
  

Preferred Qualifications

• Receive both oral and written information in English.
• Sit or stand in a stationary position for long periods of time.
• Repeat motions involving fingers, hands, wrists, arms.
• 6-12 months related experience in office related setting or equivalent work experience, is preferred.
• High School Diploma or GED.
• Ability to work towards obtaining certification related to public records: Public Records Officer.
  
  

Special Requirements

• Ability to work in a standard office environment with some ability to travel to different sites; some exposure to outdoors.
  
  

*Applicants who are offered an appointment are required to pass a comprehensive background investigation, drug screening test and driver license check.*

*The City of Laramie is an EEO/ADA employer and a smoke-free workplace per City ordinance.*