Office Assistant - Community Services

Closing Date: Monday, December 15th, 2025, at 9:00 PM (PST)Position: Office Assistant Department: Parks, Arts, Recreation, & Community ServicesHourly Range: $22.26 - $25.77Classification: Temporary Non-Exempt – Overtime EligibleJob Summary: Under general supervision of the Community Services supervisor, assists the Community Services division of the PARCS department by providing clerical and administrative support in and out of the office setting.Supervisory Responsibilities:None Responsibilities may include, but are not limited to:Be fully available to work PARCS special eventsAssist in planning and organizing events, scheduling, and when prompted, to oversee membersHandle incoming calls and other communications; following up missed callsAssist in the planning, organizing and scheduling of community partnership events and programsProcess remittances through the City’s financial systems, ensuring accuracy, timely submission, and proper account codingTrack purchase orders, vendor payments, and budget adjustments and maintain organized digital records of transactionsAssist with proofreading and editing program materials, including flyers, brochures, newsletters, and website content, for grammar, accuracy, and consistent brandingMaintain updated contact lists for community partners, vendors, and program participantsSupport program registration activities, including data entry, tracking participant information, and generating attendance reportsAssist supervisor with creating and updating standard operating procedures (SOPs), or internal workflow guidesServe as a liaison between divisions to ensure smooth coordination of projects and eventsManage filing system and recording information as neededProvide insight into reports by collecting data, analyzing information, and presenting findings clearly and conciselyEnsure all items, reports, and equipment are functioning properly and are ready for useAttend community activitiesUpdate paperwork, maintain documents and word processingPerform general office duties and run errandsAssist in maintaining a professional and inviting office setting, including the preparation of bulletin boards, displays, and seasonal décor that align with departmental events and community themesMaintain supply inventoryPerform other related duties as assignedThe duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt.Required Skills:Understand and follow written and oral instructionsStrong communication skillsDeal tactfully and effectively with staff, participants and the publicKnowledge of Microsoft Office, Office 365, Google Docs, Google Sheets, Google SlidesAbility to work independently as well as part of a teamAttention to detail with a high level of accuracy in completing tasksAbility to maintain confidentiality and handle sensitive information with discretionAbility to adapt to changing priorities and work in a fast-paced environmentEducation and Experience:Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performanceCurrently enrolled in a college or university majoring in Business or a related field is desirableCore Competencies:Problem Solving – Analytically and logically evaluating information.Learning Agility – Seeking learning opportunities and applying the lessons to work.Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity.Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability.Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards.Customer Focus – Attending to the Needs and expectations of customers.Informing – Proactively obtaining and sharing information.Teamwork – Collaborating with others to achieve shared goals.Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace.Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.Guiding PrinciplesPut people first.Be visionary.Be an ambassador for Lancaster.Be Fiscally Responsible.Be Creative.Always Improving.Be Adaptable and Resilient.Essential Physical Requirements:Ascend/Descend stairs/ladders/balance (moderate)Position self to bend or twist (frequent)To move, transport, position items up to 15 lbs. (frequent)Exposed to outdoor weather conditions (infrequent)Operate Equipment (none)Stationary or squatting position (frequent)Environmental Factors:Work under time pressure (moderate to frequent)Interruptions (frequent)Essential Cognitive Functions:Analyze (continuous)Computations (frequent)Generate Written Work Product (moderate)Independent Problem Solving (continuous)Interruptions (frequent)Maintain Positive Public Relations (continuous)Organize (frequent)Disaster Service WorkerPursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. Reasonable accommodations will be made, when possible, to enable qualified individuals with disabilities to perform the essential functions of the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://www.dfeh.ca.gov/fair-chance-act/. The City of Lancaster is an Equal Opportunity Employer

Salary : $22 - $26