ASSISTANT PROJECT MANAGER

This Exempt position is part of the Public Employees Union (PEU) based on a 40 hour work week with an annual salary range of $67,275-$90,563. This position will work out of the Utilities Building located at 1900 2^nd Avenue North, Lake Worth, FL 33460.

In addition, this position offers:

• Vacation and Sick Leave Accruals
• 14 Paid Holidays
• City of Lake Worth Medical Benefits that include Life Insurance, Dental and Vision coverage
• Retirement Plan

JOB SUMMARY:

The Assistant Project Manager is tasked with providing support for project management, contract management, budgeting, cost and schedule control, and activity coordination necessary for the successful execution of utility projects and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Development, gathering, and tracking of project costs to project accounts, development of detailed project schedules, funding requests, status updates, identification and tracking of key milestones and potential interferences, change order processing, etc.
• Assemble bid packages including engineering drawings, specifications and contracts, conduct bid reviews, conduct contractor technical evaluations.
• Prepare staff reports seeking project approvals from management, prepare project review documents.
• Manage project documentation such as meeting agendas, minutes, status reviews and document libraries – including change order coordination, invoice processing for payment authorization, including commissioning check lists, and project closeout documentation.  
• Coordinate with Finance Department for project transition from “construction work in progress” to “in-service” status for proper accounting treatment. 
• Participated in onsite project management, project deliverable review and acceptance activities.
• Develop and coordinate with engineering department and accounting department for annual budget for capital and O&M for related projects. Provide updates to spending and projections as needed.
• Review and process contractor’s requests for payment and change orders.
• Help ensure completion of projects on schedule and within budget organizing and reporting on project elements.
• Develops project objectives, costs, and schedules by reviewing strategic plans and conferring with management.
• Determines project responsibilities by identifying project phases and elements, suggest personnel resources best suited to manage/complete phases and elements.
• Completes technical studies and prepares cost estimates for project alternatives.
• Tracks and reports on project costs; processes pay apps and assists in contract management.
• Prepares project status reports by collecting, analyzing, and summarizing information and trends; recommending actions.
• Contributes to team effort by accomplishing related results as needed.
• The examples of essential functions as listed in this classification specification are not necessarily descriptive of any one position in the class.  The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment in relation to the position.

SKILLS/ABILITIES:

• Project management skills and/or certifications
• Process improvement skills and/or certifications
• Technical understanding of electric utility transmission and distribution systems preferred
• Project cost and scheduling, commissioning and closeout 
• Proficiency in use of MS Office, Outlook
• Experience with project management tools such as MS Project 
• Safety awareness

OTHER:

• This position has occasional expectation of evening and weekend work. 
• Perform field assistance during hurricane/storm recovery such as logistics and damage assessment support.
• Other duties as assigned during emergency situations such as storm recovery efforts.

EDUCATION, EXPERIENCE, AND LICENSING REQUIREMENTS:

• Project Management or equivalent experience in the utility industry
• Must have relevant work experience in the engineering, construction, operations, etc. of utility systems and/or components.
• Must have a valid automobile Driver’s License.

All full-time employees are considered critical in response to emergency situations and may be deemed essential as needed depending on the situation.

Employees in this position will be required to complete the FEMA Incident Command System (ICS) Certification Levels 100, 200, 700 and 800 within the first six months of employment.  Certain positions may be required to attain additional ICS training as needed.

The job description does not constitute an employment agreement between the City of Lake Worth Beach and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants for positions with the City of Lake Worth Beach should know and be aware of the following: 

Applicants for employment who become candidates for available employment positions should note employment is contingent upon satisfactory completion of all reference checks and pre-employment physical satisfaction. Upon request, information on the nature and scope of an inquiry will be provided under FS 119.

Furthermore, some of the job classifications within the City of Lake Worth Beach workforce are covered by Collective Bargaining Agreements with a union.   Consistent with Chapter 447 of the Florida Statutes, a bargaining unit employee has the right to join or not join the union. However, the Union is not obligated to represent a non-member.