What are the responsibilities and job description for the Human Resources Coordinator position at City of Lafayette Colorado?
About the City
Lafayette has an inescapable small-town feeling that provides a sense of belonging and connection. Whether it’s eclectic Old Town, distinctive neighborhoods, or unique arts and outdoors spaces, the City has a warmth and character all its own, offering a unique vibe and spirit. Lafayette has appeared on numerous national lists of top places to live and safely raise a family.
We are a full-service City, which means services are provided directly to our community such as Police, Fire, Public Works, Economic Development, Parks and Recreation, Library and Community Arts Center. These types of services offer employment opportunities for a wide array of interests. The City’s mission is to recruit, develop and retain a diverse, well-qualified and professional workforce that reflects the unique personality of the community we serve.
Exceptional City Provided Benefits:
This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Human Resources Coordinator works both independently and collaboratively to support departmental initiatives, ensure compliance with applicable laws and policies, and contribute to the overall efficiency and effectiveness of Human Resources operations.
TYPICAL QUALIFICATIONS:
KNOWLEDGE: Knowledge of HRIS systems, document and records management practices, database maintenance and records retention requirements; fundamental principles and practices of public personnel administration and human resources management; familiarity with applicable Federal and State laws and regulations relating to human resources administration such as, Equal Employment Opportunity, Affirmative Action, and the Fair Labor Standards Act; Working knowledge of basic mathematical concepts as applied to payroll, data tracking, and reporting. Knowledge of financial and recordkeeping practices, including handling confidential information. Solid working knowledge of Microsoft Office applications. Familiarity with HRIS, payroll, and time keeping systems.
SKILL: Demonstrated skill in coordinating administrative and operational processes, including recruitment, onboarding, and HRIS transactions. Skill in utilizing HRIS and related systems to enter, track, and maintain accurate employee data. Strong written and verbal communication skills, including the ability to prepare clear, accurate, and professional correspondence and reports. Demonstrated customer service skills with the ability to respond to employee and applicant inquiries in a professional and timely manner. Skill in using standard office technology and software applications to support daily operations.
ABILITY: Ability to plan, prioritize, and coordinate multiple tasks and processes to meet deadlines; maintain a high level of accuracy and attention to detail in all work. Ability to learn and apply HR policies, procedures, and systems; identify and resolve routine issues independently; and recognize when to escalate more complex matters. Ability to maintain strict confidentiality and handle sensitive information with discretion. Ability to communicate clearly and effectively, both orally and in writing. Ability to develop and maintain effective working relationships with employees, applicants, and the public. Ability to analyze information, track processes, and identify opportunities for improved efficiency.
TRAINING: High school diploma or equivalent required; Associate’s degree in human resources, public administration, or general business desired.
EXPERIENCE: Three (3) years of increasingly responsible administrative experience required. Human Resources experience preferred, or any equivalent combination of training, background, and experience that provides evidence the applicant possesses the required knowledge, skills, and abilities.
ESSENTIAL FUNCTIONS: The following duties are illustrative only and are not intended to be all inclusive:
Lafayette has an inescapable small-town feeling that provides a sense of belonging and connection. Whether it’s eclectic Old Town, distinctive neighborhoods, or unique arts and outdoors spaces, the City has a warmth and character all its own, offering a unique vibe and spirit. Lafayette has appeared on numerous national lists of top places to live and safely raise a family.
We are a full-service City, which means services are provided directly to our community such as Police, Fire, Public Works, Economic Development, Parks and Recreation, Library and Community Arts Center. These types of services offer employment opportunities for a wide array of interests. The City’s mission is to recruit, develop and retain a diverse, well-qualified and professional workforce that reflects the unique personality of the community we serve.
Exceptional City Provided Benefits:
- Medical, Dental, Vision
- 401A Retirement Plan (10.2% City, 8% Employee, immediately 100% vested upon hire)
- Life Insurance (One year’s salary up to $150,000. AD&D coverage in equal amount)
- Tuition Assistance (up to $5000 per year for approved expenses)
- Employee Assistance Program (free counseling, travel assistance, legal aid, etc)
- Short and Long-Term Disability
- Bilingual Pay
- Deferred Compensation and Roth Options
- Voluntary Life Insurance/AD&D
- Identity Theft Program
- Recreation Center Pass
- Wellness Punch Card (100 punches per year to use at golf course, waterpark, etc)
- First year employees will accrue 80 hours Vacation
- Sick Leave
- Floating Holiday Leave
- 11.5 paid City holidays.
- Other leave programs are offered to include FMLA, Parental and Bereavement Leave
This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Human Resources Coordinator works both independently and collaboratively to support departmental initiatives, ensure compliance with applicable laws and policies, and contribute to the overall efficiency and effectiveness of Human Resources operations.
TYPICAL QUALIFICATIONS:
KNOWLEDGE: Knowledge of HRIS systems, document and records management practices, database maintenance and records retention requirements; fundamental principles and practices of public personnel administration and human resources management; familiarity with applicable Federal and State laws and regulations relating to human resources administration such as, Equal Employment Opportunity, Affirmative Action, and the Fair Labor Standards Act; Working knowledge of basic mathematical concepts as applied to payroll, data tracking, and reporting. Knowledge of financial and recordkeeping practices, including handling confidential information. Solid working knowledge of Microsoft Office applications. Familiarity with HRIS, payroll, and time keeping systems.
SKILL: Demonstrated skill in coordinating administrative and operational processes, including recruitment, onboarding, and HRIS transactions. Skill in utilizing HRIS and related systems to enter, track, and maintain accurate employee data. Strong written and verbal communication skills, including the ability to prepare clear, accurate, and professional correspondence and reports. Demonstrated customer service skills with the ability to respond to employee and applicant inquiries in a professional and timely manner. Skill in using standard office technology and software applications to support daily operations.
ABILITY: Ability to plan, prioritize, and coordinate multiple tasks and processes to meet deadlines; maintain a high level of accuracy and attention to detail in all work. Ability to learn and apply HR policies, procedures, and systems; identify and resolve routine issues independently; and recognize when to escalate more complex matters. Ability to maintain strict confidentiality and handle sensitive information with discretion. Ability to communicate clearly and effectively, both orally and in writing. Ability to develop and maintain effective working relationships with employees, applicants, and the public. Ability to analyze information, track processes, and identify opportunities for improved efficiency.
TRAINING: High school diploma or equivalent required; Associate’s degree in human resources, public administration, or general business desired.
EXPERIENCE: Three (3) years of increasingly responsible administrative experience required. Human Resources experience preferred, or any equivalent combination of training, background, and experience that provides evidence the applicant possesses the required knowledge, skills, and abilities.
ESSENTIAL FUNCTIONS: The following duties are illustrative only and are not intended to be all inclusive:
- Maintain all employee personnel files.
- Coordinate job postings, scheduling interviews, and the onboarding process and orientation presentations for new hires.
- Track and monitor recruitment, onboarding, and other HR processes to ensure timely completion and identify opportunities for improvement.
- Coordinate offboarding processes for separating employees.
- Maintain confidentiality of information consistent with Colorado law.
- Utilize the HRIS to maintain employee data and process personnel actions including requests related to hiring, compensation updates, classification changes, and separations; monitor workflow for accuracy and completion.
- Provide administrative support to Human Resources operations, including responding to employee inquiries, preparing correspondence, and maintaining records.
- Process and track tuition reimbursement requests.
- Compose and distribute regular communications related to recruitment, onboarding, and other HR initiatives.
- Provide professional, courteous customer service.
- Support or participate in employee programs and committees such as Wellness, Safety, or internal communications initiatives.
- Contribute positively to the Human Resources team, supporting its objectives, programs, and success.
- Support seasonal hiring initiatives, including high volume recruitment coordination.
- Participate in special projects as assigned.
- Perform other duties as assigned.
Salary : $5,000 - $150,000