Emergency Planner

SUMMARY

Working for the City of Kyle
Building a career with the City of Kyle is more than a job—it’s an opportunity to make a meaningful impact and help shape the future of one of Texas’ fastest-growing communities. Guided by our core values of Visionary Leadership, Integrity, Accountability, Transparency, and Teamwork, we strive to create a workplace where innovation and service thrive. Kyle is recognized as one of the best places to live, work, and raise a family—and we’re committed to being the top employer in our region.

Summary of Position
Under the direction of the Emergency Management Coordinator (EMC), supports the administrative, technical and preparedness activities of the city’s Emergency Management Program. This position is responsible for the development, implementation, monitoring, and modification of emergency preparedness plans and associated products. Coordinates the Office of Emergency Management (OEM) grant responsibilities for various grant programs as applicable by applying and writing grant applications, securing technical assistance as needed, and managing departmental grants received including all documentation, asset management, and audit requirements. Responsible for enhancing and delivering public education programs and performs a variety of technical tasks relative to assigned areas of responsibility.

The minimum starting rate is $75,923.70 - $93,520.13/Annually* Competitive Benefits
(Eligible experience, education, and expertise may provide a greater starting base pay within the full pay grade)

Benefits Overview
Live well and thrive with benefits that support your health, future, and work-life balance. Our package includes comprehensive medical, dental, and vision coverage, retirement plans, generous paid time off, and professional development opportunities.

100% Employer-Paid Premiums for employee-only coverage, including:

• Medical, Dental, and Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Basic Life Insurance (equal to 3x annual salary, up to $300,000)
• Plus, we cover a substantial portion of premiums for dependents, making family coverage affordable and accessible

ESSENTIAL FUNCTIONS / KNOWLEDGE, SKILLS, AND ABILITIES

Essential Functions

• Creates and leads multi-cross disciplinary teams including internal and external partners in the development, implementation, monitoring, and modification of emergency preparedness plans.
• Provides administrative and technical support to the EMC in the continued development and maintenance of the city’s Emergency Management program.
• Maintains the city’s Emergency Management Plan (EMP).
• Prepares and submits reports/planning updates per local, state, and/or federal requirements as needed.
• Maintains the city’s Continuity of Operations Plan (COOP) and assists in the coordination of COOP activations.
• Coordinates and functions within the Incident Command System during emergency and non-emergency incidents including but not limited to major emergencies, disasters, training exercises, and special events.
• Serves as the Emergency Management Duty Officer on a rotational basis and monitors, evaluates, and recommends emergency preparedness related actions and precautions related to current hazards or threats; supports incidents involving multiple departments and agencies and high-profile public safety events.
• Provides administrative and technical support to the EMC to administer the Homeland Security Grant Program and the FEMA Hazard Mitigation Assistance programs to include researching, drafting, and submitting grant projects; maintains documentation, asset management, and audit requirements; completed required reporting.
• Prepares and delivers public education presentations designed to enhance awareness and foster personal preparedness among citizens, civic and other local organizations, businesses and industry.
• Provides administrative and technical support in the facilitations and coordination of training and exercises involving various city departments, and local, state, and federal partners, and multiple external organizations.
• Maintains a current set of all response plans in various formats for reference and utilization during emergency situations.
• Maintains a calendar to track project progress; identify deadlines, report project status, and implement a process to ensure project completion as identified.
• Functions within the Emergency Operations Center or specified location during emergency and non-emergency incidents including but not limited to major emergencies, disasters, training exercises, and special events.
• Monitors the weather during both severe weather and hurricane season, or when notified that severe weather is impending.
• Represents Emergency Management at various meetings, trainings, conferences, and seminars as requested by the EMC.
• Coordinates special projects/programs at the request of the EMC.
• Complies with all written city and departmental policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• Provides logistical support during extended emergency incidents as requested.
• Provides assistance as requested during major emergency incidents when the EOC has not been activated.
• May represent the city at locate, state, regional, and federal emergency management meetings, conferences, seminars, and trainings.
• Assist with non-hazardous activities of the fire department to help meet high demands for service, special projects, or short-term personnel shortages.
• Assist with public safety education activities during peak times such as Fire Prevention Week, Public Safety Christmas activities, etc.
• Provides support and logical functions during extended emergency incidents.
• Assists co-workers and city employees with special projects as needed.
• Performs all other duties as assigned.
• May train, coach, or mentor others in area-specific disciplines.

• Knowledge of the phases of emergency management; to include mitigation/prevention, preparedness, response, and recovery, as well as their practical application related to job function.
• Knowledge of an all-hazards, holistic community approach to emergency management.
• Knowledge of local, state, and federal laws pertinent to the field of emergency management.
• Knowledge of the National Incident Management System, Incident Command System, and Multi-Agency Coordination System.
• Knowledge or familiarity with current Department of Homeland Security Grants and application-audit procedures.
• Knowledge of the various plans relating to emergency management programs.
• Knowledge or familiarity of developing programming in alignment with standards found in the Emergency Management Accreditation Program (EMAP).

• Skill in gathering, organizing, analyzing, and utilizing a variety of data and information in an unbiased manner, while effectively handling multiple tasks and prioritizing.
• Skill in operating, maneuvering, and/or controlling the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Skill in utilizing a variety of audio-visual training aids and computer applications; advisory and/or design data and information.
• Skill in drafting various planning documents, updating City publications, and composing articles.
• Skill in communicating effectively both orally and in writing with other employees, external associates, residents, and the corporate community on emergency preparedness issues and programs.?
• Skill in operating a variety of computer hardware and software such as personal computers, scanners, modems, printers, word processing, relational databases, spreadsheets, and GIS software; requires the ability to extract, analyze, and correlate data obtained from computer programs.

• Ability to apply principles of rational systems; interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Ability to work in a team environment; contributes as a team member and treats co-workers, subordinates and customers with respect.
• Ability to balance multiple priorities while exhibiting flexibility and adaptability in a consistently changing environment.
• Ability to prioritize and manage a self-directed workload.
• Ability to safely operate vehicle(s) to other city facilities and locations for meetings, training, and/or emergency response.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations and the ability to accept direction from supervisor or manager.
• Ability to exercise judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
• Ability to apply the principles of rational decision making and analyze situations quickly in an objective manner.

REQUIRED QUALIFICATIONS, EDUCATION, AND EXPERIENCE

Minimum Qualifications

• Graduation from an accredited four-year college or university with major coursework in emergency management, business, or public administration, or related field; and
• Minimum of two (2) years of working in municipal, county, regional, or state emergency management position, or an equivalent combination of education, training, and/or experience that demonstrates comprehensive knowledge of the required job duties and expectations.
• Must possess or be able to obtain within 90 days of hire, a valid Texas Driver's License and eligible for coverage and be eligible for coverage under the City of Kyle vehicle insurance provider.
• Must pass an extensive personal background check and be eligible and able to meet all requirements for compliance with CJIS.

• Advanced coursework or credentialling in emergency planning
• Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification from the International Association of Emergency Managers
• Certified Texas Emergency Manager (TEM) credentialling

LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS

Certificates and Licenses Required
None

Physical Demands and Working Conditions
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. The noise level in the work environment is usually quiet to moderate. Some outdoor work may occasionally be required. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportations; and to verbally communicate to exchange information. Specific vision abilities required for this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Responds before, during, and after emergency incidents, which may involve working in inclement weather conditions. Reviews the work products of others to ensure compliance with standard operating procedures and other standards/guidelines. Operates a motor vehicle requiring a standard Texas Driver's License to respond to incidents, provide training, and to participate in emergency management related activities. Operates a variety of standard office equipment including personal computer (PC) and other equipment in the EOC and for the Emergency Response System. Moves classroom equipment and materials using a handcart/dolly. Lifts and carries objects such as projectors and screens for distances up to 100 feet or more. Sets up and/or removes folding tables and chairs for classroom settings and various events. Participates in CERT activities. Meets scheduling and attendance requirements.

Mental acuity is a must. While performing the duties of this job, an employee is regularly required to use written and oral communication skills; read and interpret date, information and documents; analyze and solve non-routine and difficult office administrative problems; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with city executives and managers, elected and appointed officials and committee members, staff, citizens, the public and others encountered in the course of work. Comprehends and applies written materials including the State plans, statutes, ordinances, reports, articles, and operating procedures. Learns job-related material in a classroom setting or on the job regarding emergency management.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Employment with the City of Kyle is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Selected candidates for positions will be subject to a background investigation and to pre-employment drug screen, depending on the position, may require a physical assessment upon a conditional job offer.

Available immediately:

• Medical, Dental, and Vision
• UHC Rewards (earn up to $300 annually)
• Employee Assistance Program
• Crunch Fitness Employee Discount @ $29.99 (employee only)
• Heath Reimbursement Account (HRA) city contribution up to $1,000 (pro-rated depending on date of hire with qualifying medical plan enrollment)
• Health Savings Account (HSA)
• Flexible Spending Health and Childcare Accounts (FSA)
• Paid Sick Leave: 3 Weeks (120 hours), accrued by pay period
• 13 city observed paid holiday leave
• 2 paid personal days per fiscal year (depending on hire date)
• Retirement plan includes a 7% contribution of an employee's gross salary to the Texas Municipal Retirement System (TMRS) with a city contribution match of 2 to 1
• 457b Deferred Compensation Plan through Empower
• Voluntary Life and AD&D Insurance plans offered for employee, spouse and children
• Optional Plans: Cancer Coverage, Critical Illness, Accident, Hospital Indemnity, Wellness Benefit, Long Term Care

Available after completing 6 month probation:

• Paid Vacation: 3 Weeks (120 hours), accrued by pay period starting at date of hire
• Employee Tuition Reimbursement up to $5,000 per fiscal year

Available after 1 year anniversary:

• Sick and Vacation Buy Back (eligibility required)
• Longevity pay $15 per month/per year
• Paid Parental Leave: 12 Weeks (480 hours)