What are the responsibilities and job description for the Engineering Project Coordinator position at City of Kent, WA?
Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
The City of Kent is looking for a Project Coordinator who excels at orchestrating complex logistics and bridging the gap between developers and City staff. In this role, you will manage the essential workflow of engineering permits, ensuring that private development projects move from blueprint to reality with precision and speed.
The ideal candidate will have two (2) years of college or an associate’s degree in a related field and four (4) years of program coordinator experience, to include at least one (1) year of experience working in an engineering, architectural, or construction field. If you are a proactive problem-solver who thrives in a collaborative environment and wants to make a tangible impact on our growing community, we want to hear from you.
This is a full-time, benefited position that is not represented by a union. All City of Kent employees and external candidates are eligible to apply at this time.
**Please note that you must attach your cover letter and resume to your application for your application to be considered complete. Incomplete applications will not be considered for this position. If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.**
The selection process for this position will include at least one panel interview. The tentative date for interviews is April 24th.
Applications will be accepted through April 16th.
SALARY:
$7,806.00- $9,533.00 per month, depending on experience
For a listing of benefits, please use the following link:
Employee Benefits | City of Kent (kentwa.gov)
GENERAL PURPOSE:
Reporting to the Development Engineering Manager, the Project Coordinator oversees the section’s workflow to ensure engineering permit applications for private development projects are reviewed by appropriate stakeholders and in a timely manner. This role provides high-level logistic, communication and administrative support, acting as a key liaison between City staff, developers, and the public regarding permit requirements and processes.
Primary Responsibilities
- Workflow Management: Coordinate the routing, tracking, and approval of engineering plans and permits.
- Communication: Provide process guidance to applicants and stakeholders; respond to status inquiries; ensure documentation is complete and compliant.
- System Support: Assist staff with the citywide permit tracking system and maintain performance data reports, forms and process documentation.
- Coordination: Schedule and facilitate review meetings and provide work direction to administrative or temporary staff as needed.
Supervision & Autonomy
Working under limited supervision, the incumbent collaborates with the Manager to set objectives and deadlines. The incumbent is expected to proactively manage assignments, resolve routine conflicts, and interpret policies independently. The Manager is kept informed of major progress and controversial issues, reviewing final work for overall effectiveness and compatibility with City goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate and facilitate permit review, processing, and approval within the Development Engineering section and multiple divisions in ECD and Public Works departments as needed.
Assist Development Engineers with providing, communicating and finalizing review comments using the City’s permitting software and associated plan review software.
Schedule, coordinate, and lead the Development Engineering Section’s plan review and other meetings with City staff, contractors, developers, applicants, and other interested and affected parties ensuring that the needed information is ready, all agenda items are covered and appropriate follow-up is completed.
Coordinate the preparation, review and completion of property management documents, financial guarantees, liability insurance and other documents required for permit issuance. Proactively track and facilitate the preparation and review process of the documents until completion. Facilitate document recording and/or archiving
Provide information to the public, City staff, developers, and applicants regarding Development Engineering and City permit review/approval processes, procedures, submittal requirements, and project status. This includes, but is not limited to, cash and surety bonds, certificates of insurance, legal agreements, property management documents, plat conditions, and bills of sale for development projects.
Provide support to staff to ensure adherence to permit process requirements; collaborate on permit process improvements and work with staff to implement those changes; consolidate requests for process changes identifying user needs and potential enhancements of the permitting software and necessary revisions to forms and procedures.
Provide technical support, training, and troubleshoot problems for ECD and Public Works personnel using the city’s permit tracking system.
Coordinate the preparation review and approval of legal documents such as easements, deeds, and agreements; compare documents for consistency to approved templates and related documents. Ensure materials necessary for review have been provided.
Coordinate critical area reviews of easements, and financial guarantees with planning department.
Conduct and analyze research and perform special projects as assigned.
Research, collect data, and assist in the development and implementation of department performance measures for the Development Engineering Division.
Assemble construction plans and associated agreements for submittal and approval by King County Metro on all sanitary sewer extensions.
Assist the Development Engineering Manager with the development and/or revision of policies, procedures, and standards.
Provide work direction and orientation to administrative and temporary staff, as needed.
Actively support the City’s mission, vision, values, and goals.
PERIPHERAL DUTIES:
Perform related duties as assigned.
The incumbent may chair/conduct/attend meetings as needed and serve as a member of various City committees and taskforces as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
- Principles and practices of surveying, engineering and construction of development projects
- Permit submittal, review, resubmittal and approval process for development projects
- Municipal government policies, procedures, and structure; and applicable local, state, and federal laws, codes, regulations, and ordinances
- Basic project management techniques, methods, standards, and principles
- Modern office practices procedures and equipment including, but not limited to, personal computers and related software such as permit tracking systems, word processing, and database and spreadsheet programs
- Mathematics, including algebra
- Research and analysis methods and techniques
- Record-keeping techniques
- Principles and practices of administration, supervision, and training
- Correct English usage, grammar, spelling, punctuation, and vocabulary as it pertains to the job
SKILLED IN:
- Defusing difficult situations and gaining compliance with standards, codes and/or contract terms
- Operating a variety of software, including word processing, spreadsheets, permit tracking and project management applications
- Effective use of oral and written communications
- Effective use of interpersonal skills including tact, patience, and courtesy
- Research and record-keeping methods
- Coaching, training, and/or orienting staff on the use of relevant computer software including the permit tracking software
ABILITY TO:
- Coordinate project activities and status with all parties involved
- Dispense clear and accurate information to a variety of people of different technical levels of understanding
- Understand, apply, and clearly explain regulations, guidelines, and standards
- Read and interpret maps, plans, construction drawings, specifications, property descriptions, charts, and graphs
- Make decisions within the scope of authority and request assistance from other staff when necessary
- Communicate verbally, in writing, graphic presentations, or alternate media
- Understand and utilize engineering and/or architectural scales
- Work confidentially with discretion
- Compose, proofread, and edit general correspondence, reports, contracts, policies, applications, legal documents, etc.
- Provide work direction to and orient clerical, secretarial, and/or temporary staff
- Establish and maintain trust, confidence, and effective working relationships with staff, builders, architects, developers, and members of the general public
- Work cooperatively and gain the cooperation of others
- Be assertive when necessary to work with angry people and resolve disputes
- Respond to a variety of questions and inquires in a diplomatic, confident manner and demonstrate tact, patience, and courtesy at all times
- Understand and follow verbal and written instructions
- Perform work in a fast-paced work environment under pressure of deadlines with many interruptions
- Maintain files and records in accordance with City, regulatory agencies, and other requirements
- Work effectively on several projects concurrently
- Add, subtract, multiply, divide; compute fractions, ratios, percentages, proportions; draw, and interpret graphs and charts; and apply these concepts to practical situations
- Demonstrate positive and effective interaction and communication with individuals of diverse occupational and social-economic backgrounds
- Speak effectively and present information before groups of employees, managers, officials, and the public
- Define problems, collect data, establish facts, and draw valid conclusions; apply common sense understanding to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
Education: Two years of college or AA degree in a field associated with the position responsibilities; and
Experience: Four (4) years of project or program coordination experience including at least one (1) year of experience working in the Engineering, Architectural, or Construction field.
LICENSES AND OTHER REQUIREMENTS:
- Valid Washington State Driver’s License, or the ability to obtain within thirty (30) days of employment
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal computer including spreadsheet and word processing software, printers, telephone, fax machine, copy machine, calculator, scanner, and projector.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk; and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus.
WORKING CONDITIONS:
Work is performed in an indoor office environment, subject to multiple interruptions by walk-in citizens, employees, telephone calls, and interoffice activities. While performing the duties of this job, the employee could be exposed to individuals who are irate, angry or hostile. The noise level in the work environment is usually moderate.
The City of Kent is an Equal Opportunity Employer.
Salary : $7,806 - $9,533