Recreation Administrative Coordinator

ALL INTERESTED APPLICANTS MUST APPLY VIA CITY WEBSITE: https://www.governmentjobs.com/careers/kennerla/

ONE CURRENT VACANCY.

35 HOURS PER WEEK POSITION.

Under limited supervision, performs administrative and supervisory work in planning, organizing, and directing the City’s recreation and athletic programs. Work involves developing, monitoring, and evaluating seasonal leagues, sporting events, and organized athletics; establishing and enforcing program rules; maintaining positive relationships with participants, coaches, and partner organizations; ensuring that all assigned facilities are prepared for use and that necessary equipment is available; serving as a complaint coordinator for their assigned areas; and supervising staff to ensure compliance with departmental policies and expectations. This position requires strong leadership, communication, and organizational skills to manage personnel, operations, and logistics. Reports to the Assistant Parks and Recreation Director.

Duties of Responsibilities:

Essential Job Functions
Recreation Administrative Coordinator performs a variety of work according to assigned work and/or supervisor. Duties include the following:

Oversees all aspects of the Kenner Recreation Athletic Programs

Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, resolving personnel issues, onboarding new employees, conducting employee evaluations, and recommending actions related to hiring, promotions, discipline, and salary adjustments.

Meets with athletic staff regularly to communicate program details, coordinate officiating and facility needs, and disseminate directives, updates or important information provided by the Assistant Director, Director or other senior leadership.

Provides and organizes recreation and sport programs; creates schedules for activities, programs, and/or events. Responsible for inputting rosters, schedules, and all other necessary information for each sport league into the current online recreation management software.

Supervises and coordinates assigned team members to ensure necessary equipment is available for programs: At least one month in advance of each sport season, performs inventory, compiles list of equipment needed, and works with Assistant Director or assigned personnel to coordinate purchase of needed equipment; At least one month in advance, assesses gyms/fields that will be used for upcoming seasons and files a report with the Assistant Director on what will be used, the current condition, and provides a list of what needs to be fixed.

Prepares and implements league rules and schedules. Ensures rules and schedules are sent via email to Recreation staff, coaches, and parents in a timely manner. Provides hard copies to of league rules, roster and schedules to all coaches.

Supervises and selects coaches. Makes certain that each prospective coach is provided and completes the volunteer coach forms. Explains the process required to pass the background check in order to be a volunteer a coach. Enforces rules and code of conduct for all volunteer coaches.

Makes sure all rosters are verified and emailed to the Assistant Director, each Assistant Coordinator, and each coach. Enters all rosters into the current online recreation software.

Ensures official associations are competent and abreast of all league rules. Coordinates officials for each season including providing them with league rules and schedules in a timely manner. Verifies invoices to make sure they match the league schedule. Contacts the officials association to resolve discrepancies.

Reviews and approves or disapproves leave requests from assigned staff in accordance with departmental policy. Ensures appropriate team coverage in their absence.

Assists Director & Assistant Director with activities deemed necessary; provides regular updates on program status and daily operations; and ensures timely distribution of league-related communications and materials.

Records work orders from assigned areas; coordinates with Maintenance; follows up with Maintenance on progress and completion of work orders.

Provides training and guidance to newly hired or promoted supervisory staff as needed.

Receives and reviews various records and reports such as daily electronic mail (email), work orders, officials association invoices, rosters from supervisors, complaints from supervisors and parents, memorandums from immediate supervisor, request for equipment, etc.

Prepares and/or processes various records and reports such as league rules, league schedules, tournament brackets, evaluations, informative documents, rules for different sports, work schedules, information for tournaments, incident reports, requests for equipment, etc.

Ensures compliance with departmental policies, athletic rules, franchise league standards, and applicable laws and regulations by referencing a variety of resources, including emails, schedules, memorandums, rule books, manuals, the City of Kenner Athletic Handbook, and other relevant publications.

Operates City vehicles and a variety of office equipment including computers, printers, fax machines, and telephones; utilizes software programs such as Microsoft Word, Excel, Outlook, and CivicRec.

Interacts and communicates effectively with departmental personnel, volunteers, vendors, community partners, and the general public regarding athletic and recreation programs.

Additional Job Functions
May handle the responsibility for accurate all-star credentials for teams.

Recommends ways to improve both indoor and outdoor programs and facilities; seeks and recommends new franchise opportunities for athletics.

May organize athletic coaches’ clinics to provide updated training for staff and volunteers.

Maintains collaborative relationships with other Recreation Departments.

Responds to parent and staff emails promptly, typically within the same business day.

Conducts pre-season supervisors and coaches meetings for each sport, including distribution and review of league rules.

Conducts post-season meetings with volunteer coaches to evaluate the season and gain feedback.

Directs public inquiries to proper department.

Operates game clocks and scorebooks during athletic events as needed.

Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc.

Performs related duties as required by the Director or the Administration

Minimum Qualifications:

Requires a high school diploma or equivalent supplemented by three to four years of responsible experience in recreation programming; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid Louisiana driver’s license.

EXAMINATION: ......... (If required) Assessment of Training and related experience ......... Weighted 100%

Supplemental Information:

Note: The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, , and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.

>>>> An attached resume will not replace a completed application. <<<<

****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Job Type: Full-time

Pay: $26.40 - $31.68 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $26 - $32