Administrative Assistant/Parks and Recreation Dept (30 hours)

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Are you highly organized, detail-driven, and passionate about supporting programs that bring a community together? The City of Keene’s Parks & Recreation Department is seeking a versatile Administrative Assistant (30 hours/week) to play a vital role in keeping our operations running smoothly across parks, recreation, cemeteries, and youth services. If you enjoy meaningful work, a variety of responsibilities, and being at the center of community activity, this is the role for you!

What You’ll Do

• Provide front-line reception, clerical, and administrative support across all divisions
• Communicate with a wide range of customers including youth, families, adults, seniors, partner organizations, and media
• Serve as a knowledgeable and helpful resource for programs, services, and procedures
• Collect, reconcile, and document departmental revenue
• Assist in compiling monthly, quarterly, and annual program and department reports
• Support logistics for events and seasonal programming
• Manage reservations, rentals, registrations, and scheduling
• Track certifications, background checks, and training compliance for seasonal staff
• Support risk mitigation efforts through accurate reporting and record keeping
• Draft routine correspondence and program communications
• Prepare committee meeting materials including agendas, minutes, reports, and notifications
• Assist with time sheet processing and payroll coordination
• Complete documentation and monthly submissions for CACFP/state-funded at-risk snack programs
• Support marketing and outreach efforts across all department divisions
• Assist with cemetery-related administrative tasks including burial requests, lot sales, and scheduling

Minimum Qualifications

A high school diploma or GED, plus at least 1 year of office experience.

Pay and Benefits
This year-round position will have a schedule of 30 hours per week. The hours will be 12pm-6pm from September through June, with more flexibility in the summer months. This position offers a pay range of $22.57- $28.13 per hour and is benefit eligible. The City of Keene also offers employees the following benefits: earned time, a retirement plan and employee discounts.

Apply today!
Please upload your resume and cover letter before submitting your application. Confirmation that your application has been successfully submitted and received will be sent via email. This position will be open until it is filled, and applications will be reviewed on an ongoing basis.

Job Description: Administrative Assistant

THE CITY OF KEENE IS AN EQUAL OPPORTUNITY EMPLOYER.