What are the responsibilities and job description for the Secretary - Administration position at City of Kearney?
Description
THIS IS A 30 HOURS PER WEEK POSITION WITH FULL BENEFIT PACKAGE.
Under general direction, perform a wide variety of secretarial duties for the human resources department. Work varies; individual judgment is required within generally prescribed standards and procedures.
Essential Functions
Perform reception duties to make visitors feel welcome; answer and forward calls to appropriate department; draft and prepare written or electronic correspondence; input information into computer and run routine to semi difficult reports and charts; prepare average to routine to semi difficult spreadsheets, charts and reports; process seasonal employee paperwork; enter confidential data into a records management system; file, sort, scan and organize information; schedule meetings and prepare meeting materials, assist with special projects, and provide support to the administration team. Perform overtime as required and other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:
None.
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Use personal computer to manage database information. (Daily)
Prepare, organize, file and scan records, reports and other documents. (Daily)
Maintain working knowledge of city policies. (Daily)
Receive and forward messages accurately. (Daily)
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Qualifications
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Education and experience equivalent to graduation from high school. Prior administrative or professional office experience with strong computer and customer service skills. Intermediate to advanced Excel knowledge preferred.
RESIDENCY REQUIREMENTS:
None.
Supplemental Information
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Computer, copy machine, scanner, calculator, laminator, telephone, and fax.
REMARKS:
The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
Rates effective January 1, 2025 and are subject to change. Benefits are effective on the 1st day of employment.
Health and Dental Insurance: The City of Kearney Health Insurance Plan includes health, prescription, and dental coverage. Employee spouses’ who have health/dental coverage available through their own employer are not eligible to participate in the City’s health/dental insurance.
Health/Dental (4 Tiers)
- Single Coverage $ 77.35 biweekly
- Employee Spouse Coverage $165.24 biweekly
- Employee Dependents Coverage $131.49 biweekly
- Family Coverage $192.74 biweekly
IdentityForce: Identity Theft Protection available, Employee/Children (children 26 and under) $8.49; Family $14.49 per month.
Retirement: City contributes 6% if the employee contributes 6%.
Life Insurance: The City pays 100% of the cost of employee life insurance of $50,000, spouse coverage $10,000, and dependent children coverage $5,000. Supplemental life insurance available at a discounted group rate.
Cafeteria/Section 125: Can be used for medical and daycare expenses per IRS guidelines.
Deferred Comp: Voluntary deferred compensation program (457 & Roth IRA Plans).
EAP: Employee Assistance Program provides 6 free counseling sessions per issue for employees and dependents.
Long Term Disability: Long term disability insurance provided by the City.
Longevity: Annual payment of $300 after 5 years of continuous years of service with $50 increases every 5 years with a maximum payment of $550.
Vacation: Vacation leave is earned and accrued in bi-weekly increments in the following manner: 80 hrs years 1 - 4; 120 hrs years 5 – 14; 160 hrs years 15 . New employees receive 40 hours of vacation upon hire with biweekly accruals beginning on the sixth month of employment. Vacation leave may accumulate to a maximum of 240 hours.
Medical Leave: Medical leave is accrued at a biweekly rate equal to 12 days a year. New employees receive 40 hours of medical leave upon hire with biweekly accruals beginning on the sixth month of employment. Medical leave may accumulate to a maximum of 1,440 hours.
Parental Leave: 3 weeks paid leave.
Personal Leave: 2 personal days are provided on the first of every calendar year. Employees must be employed on January 1st to receive personal leave days. Unused personal leave does not carry over to the next year.
Holidays: Twelve paid holidays per year.
Military: Active members receive 120 hours of military leave annually. Military leave does not carry over to the next year.
Salary : $300
