What are the responsibilities and job description for the Part-time Trip Coordinator (Social Services) position at City of Katy?
SUMMARY: Responsible for planning, coordinating, and overseeing senior trips and outings, including managing logistics, budgets, and records. Ensures safe, accessible, and enjoyable experiences by coordinating with staff, drivers, and vendors, while communicating trip details and gathering feedback for continuous improvement.
EXAMPLES OF ESSENTIAL DUTIES: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Plans, coordinates, and executes all senior trips and outings utilizing the City of Katy bus and Harris County Precinct 4 Senior Day Trip program.
- Manage trip logistics, including transportation, reservations, schedules, and accessibility needs.
- Communicates trip details to participants and staff, and provides clear instructions before and during trips. Completes documentation communicating trip information with all staff.
- Tracks attendance, collects payments (if applicable), and maintains accurate records.
- Adheres to established monthly financial and hourly budgets for all trips.
- Evaluates trip experiences and gathers feedback for future planning.
- Ensures all trips meet safety standards and accommodate participant needs.
- Coordinates with drivers, venues, and vendors to confirm arrangements.
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High school diploma or equivalent; AND three (3) years' experience in event planning, recreation programming, or coordinating group activities. OR an equivalent combination of education, training, and experience.
Knowledge of:
- Department policies and procedures.
- Senior citizen services and programs.
- Community services and resources.
Skill in:
- Establishing and maintaining effective working relationships.
- Strong organizational and time-management skills.
- Communicating clearly, both orally and in writing.
- Ability to manage budgets, records, and basic financial transactions.
- Interacting with a variety of people from diverse backgrounds and socio-economic status.
LICENSE AND CERTIFICATION REQUIREMENTS:
- A valid State Driver's License may be required: ability to travel with groups as needed.
- CDL preferred but not a requirement
- American Red Cross CPR certification.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
- Must be able to stand, walk, bend, reach, and move about the facility as needed to perform job duties.
- Must be able to lift, carry, push, or pull objects up to 25 pounds.
- Must be able to assist with mobility needs, boarding buses.
- Must be able to operate a computer and standard office equipment.
- Must be able to communicate effectively in person, by phone, and in writing.
- Work is performed primarily in an office environment.
- Position involves frequent interaction with older adults, volunteers, staff, and the public.
- Work schedule may include occasional evenings or weekends for special events.
The City of Katy is committed to compliance with the Americans with Disabilities and Amendments Act and is an Equal Opportunity Employer.