Accounting Technician

City of Jonesboro Job Description

Accounting Tech- Collectors Office

Exempt: No

Department: Finance

Reports To: City Collector

 Location: City Hall Jonesboro

GENERAL DESCRIPTION OF POSITION 

This security sensitive position (SS) is responsible for maintaining accurate accounting records for the finance department, which may include collections.  Security sensitive positions have access to important and secure information.  This position will require a pre employment background and drug screen.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintains current and accurate general ledger; analyzes accounts for the nature and accuracy of transactions and prepares and posts adjusting entries; balances accounts; prepares and maintains general ledger and related fiscal reports. This duty is performed daily.

2. Receives payment for city billings from customers; issues receipts and posts payment to correct accounts; prepares and maintains related records and documents. This duty is performed daily.

3. Generates reports of accounting activities. This duty is performed as needed.

4. Enters daily cash receipts, returned checks, and deposits to computer; reconciles general ledger and bank deposits. This duty is performed daily.

5. Performs data entry for city billings on monthly and quarterly basis. This duty is performed monthly.

6. Performs general clerical duties, including typing, filing, assisting customers making payments, issuing business licenses, and balancing cash drawer. This duty is performed daily.

7. Prepares special financial analyses as requested. This duty is performed as needed.

8. Operating a city vehicle is required for the essential functions. This duty is performed as needed.

9. Perform any other related duties as required or assigned.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE 

Mental alertness and adaptability to office and field area work routines. Equivalent to four years high school or GED, with particular emphasis during high school in office skills, shop skills, or others, plus 12 to 18 months related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS 

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS 

Valid Driver’s License

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED 

Intermediate: Accounting, Spreadsheet Basic: 10-Key, Alphanumeric Data Entry, Contact Management, Database, Presentation/PowerPoint, Programming Languages, Word Processing/Typing

INITIATIVE AND INGENUITY SUPERVISION RECEIVED

Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.

PLANNING 

Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations. DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.

MENTAL DEMAND

Moderate mental demand. Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.

ANALYTICAL ABILITY / PROBLEM SOLVING 

Moderately repetitive. Activities with slight variation using a definite set of processes or directions with some degree of supervision. Choice of learned things in situations which conform to clearly established patterns and modes.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT 

Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000. ACCURACY 

Probable errors of internal scope should ordinarily be detected within the department or office in which they occur but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct.

 ACCOUNTABILITY 

FREEDOM TO ACT 

Generally controlled. General processes covered by established policies and standards with supervisory oversight.

ANNUAL MONETARY IMPACT 

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in manpower.

None. Job does not create any monetary impact for the organization.

IMPACT ON END RESULTS 

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

 PUBLIC CONTACT 

Frequent contacts with general public, patrons, or other outside representatives, wherein the manner of handling these contacts has a bearing on the organization's position and operation.

 EMPLOYEE CONTACT 

Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.

 USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS 

Regular use of highly complex machines and equipment; specialized or advanced software programs.

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, talk or hear; and occasionally required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; and peripheral vision.

ADDITIONAL INFORMATION 

Not indicated.