Executive Assistant for Human Resources and Information Technology

Join Our Team as an Executive Assistant – HR & IT!

Are you highly organized, creative, and passionate about planning impactful employee events? Do you thrive in a fast-paced environment where coordination, communication, and execution are key? If so, we invite you to apply for the Executive Assistant position supporting the HR and IT departments. This role combines high-level administrative support with event coordination and operational support to ensure efficient and effective departmental operations.

Key Responsibilities:

HR Support (60%)

• Lead the planning, coordination, and execution of employee engagement events and wellness initiatives
• Manage a high-volume event schedule, coordinating approximately 3–4 events per month, including employee quarterly events for 100 employees
• Develop and maintain the annual HR events and wellness calendar
• Coordinate logistics, including scheduling, vendors, materials, and communications
• Track participation, gather feedback, and improve future initiatives
• Manage HR invoices, track expenditures, and support budget activities
• Support recruitment coordination and internal communications
• Assist with scheduling, email management, and file organization
• Serve as a point of contact for HR-related inquiries

IT Support (40%)

• Manage IT invoicing, purchase orders, and vendor coordination
• Schedule meetings and appointments for IT leadership
• Track and restock department supplies to ensure workflow efficiency
• Assist with internal IT team communications and engagement events

Executive & Administrative Support (Across HR & IT)

• Provide high-level administrative and operational support to the HR and IT Directors
• Manage calendars, meetings, travel arrangements, and follow-up on action items
• Handle sensitive and confidential information with discretion
• Respond to inquiries and assist with interpreting policies and procedures

Qualifications:

Minimum Requirements:

• Associate's degree in office administration, Business, or related field
• Two (2) years of experience providing administrative support to senior management positions
• Or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job

Preferred Qualifications:

• Bachelor's degree in Business Administration or a business-related field
• Advanced expertise in Microsoft Word and Excel
• Prior experience working for a city, county, state, or federal agency

Skills and Abilities:

• Excellent organizational, multitasking, and communication skills
• Strong attention to detail and discretion with sensitive information
• Proficiency in office software and database tools
• Ability to manage competing priorities and maintain confidentiality

Why Join Us? This is an opportunity to play a key role in supporting vital City operations and fostering collaboration within a dedicated team.

Competitive salary and benefits package:

The City of Johns Creek offers a competitive salary and benefits package. We encourage you to apply if you are passionate about providing excellent support and possess the necessary qualifications. Explore outstanding healthcare options and exceptional retirement benefits with the City of Johns Creek! Our comprehensive package includes a generous 12% contribution of your base pay to the 401a plan and a $1 for $1 match up to 5% in the 457(b) retirement plans, potentially totaling up to 22%! Access financial adviser services at no extra cost. Revel in a competitive salary package crafted to align with the unique responsibilities and benefits of the HR & IT Executive Assistant.

We offer competitive wages starting with a potential starting salary of $65,420 to $69,809 annualized for an 80-hour schedule (Monday to Friday). This position is non-exempt.

About Us:

The City of Johns Creek is a vibrant jewel nestled in the thriving northeast suburbs of Metro Atlanta. As the 10th largest city in Georgia, we take pride in our community of 82,000 residents and 284 dedicated employees who contribute to its growth and well-being. Established in December of 2006, Johns Creek has emerged as a beacon of safety in Georgia, consistently earning high marks on safewise.com's rankings. We are committed to upholding this reputation as we move forward. Johns Creek was ranked the #1 Best Place to Live in the U.S. by U.S. News & World Report, #1 Best Atlanta Suburb in 2024 by livability.com, and the #1 place to raise a family in Georgia by Niche.com. We aim to pioneer health, wellness, and innovation, continually drawing residents and businesses from all corners to call Johns Creek their home.

EQUAL OPPORTUNITY EMPLOYER: The City of Johns Creek is an Equal Opportunity Employer. We do not discriminate based on age, gender, race, color, national origin, religion, disability, or any other class or status protected by law.

IMPORTANT: By submitting your resume online, you hereby authorize the City of Johns Creek to contact, obtain, and verify the accuracy of the information contained in this application from all previous employers, references, and educational institutions. You also release the City of Johns Creek and its representatives from liability for seeking, gathering, and using such information to make employment decisions and all other persons or organizations for providing such information. You understand that any misrepresentation or material omission made by you on this application will be sufficient cause for cancellation of this application or immediate termination of employment if you are employed, whenever it may be discovered.

Interested candidates should submit a resume, cover letter, and contact information via this online portal. In fairness to other potential candidates for this position, unsolicited letters, emails, telephone calls, or in-person submissions will not be considered. Applications will be reviewed as received. The City reserves the right to close the position before the posted date if a sufficient number of qualified applications are received.

The City of Johns Creek is a drug free workplace and all positions are subject to the candidate successfully passing a background screening.

Salary : $65,420 - $69,809