Records Clerk

Objective & Relationships

City of Janesville is seeking a

Records Clerk

Are you detail-oriented, organized, and passionate about providing top-notch customer service?

Do you thrive in a fast-paced environment and have a talent for data entry?

Are you a night owl looking to support law enforcement?

If so, we want YOU to join our Records team at the City of Janesville Police Department as a Records Clerk!

As a key member of our team, you will handle a variety of specialized clerical duties, including typing, transcribing, and filing dictated police reports, processing important documents, and assisting the public both in person and over the phone.

In this role, you will:

• Accurately type and file reports, complaints, warrants, and other essential documents
• Maintain our records management system, ensuring precise data entry and organization
• Provide outstanding customer service to citizens with non-emergency inquiries
• And so much more!

Click here to view the full job description and learn more about the City of Janesville’s Records Clerk opportunity.

The City of Janesville (population 66,202) is in south-central Wisconsin and the residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.

Vision Statement:

We are “Wisconsin’s Park Place”: Discover the community of choice to realize life’s opportunities

Mission Statement:

To innovatively provide effective municipal services that are responsive to the needs of residents, businesses, and visitors and delivered in a reliable, efficient manner in order to sustain Janesville as the community of choice.

Organizational Values:

Adaptability, Respect, Service, Communication, and Equity, Inclusion, and Belonging.

Minimum Position Requirements/Qualifications

What qualifications are necessary for the role?

To perform the essential duties of the position, the minimum education and prior experience required includes:

• A high school diploma or equivalent is required.
• Minimum of one (1) year of general clerical experience and data entry/database support experience is required.
• Access to personal or public transportation for job-related duties.
• Must pass thorough background investigation that includes no felony convictions.
• Prior experience in a law enforcement agency is desired but not required.

Unsure you meet the qualifications?

A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements.

Supplemental Information

What is the pay?

The starting hourly rate for this position is $23.72 ($49,337 annually); this is a non-exempt position. This position is also eligible for annual economic adjustments and performance-based adjustments, as approved by the City Council.

Are there other benefits?

Absolutely! Besides being an exceptional community for living and/or working, the City offers a comprehensive benefits package, considered one of the best in the area. This includes options for medical, dental, and vision insurance, along with group life insurance, short-term and long-term disability coverage, paid time off, and various other perks.

Notably, the City of Janesville is part of the Wisconsin Retirement System, recognized as one of the nation's best-funded and best-managed public pension systems, ranking as the 8th largest in the United States. For 2026, both the employer and employee contribute 7.2%, totaling 14.4% of earnings contributed each paycheck.

When factoring in the benefits alongside your annual salary, the overall compensation rate could range from $63,389 to $79,829 per year, contingent upon the selected benefits and coverage types.

Furthermore, the City of Janesville strives to ease the transition between employers by minimizing the stress associated with gaps in insurance coverage. For new hires before the 15th of the month, medical, dental, and vision insurance become effective on the date of hire. For those hired on or after the 15th of the month, these benefits kick in on the 1st of the following month.

NOTE: Part-time employees are eligible for a smaller benefits package based on the number of hours they work in a week.

Ready to Make an Impact?

Apply now at CoJ’s Jobs Website (www.janesvillewi.gov and look for the “Jobs” section located in the top right corner of the website)!