Legal/HR Support Clerk

The City of Janesville (pop. 66,390), located in scenic south-central Wisconsin, is seeking a highly organized, detail-oriented Legal/Human Resources Support Clerk to provide essential paraprofessional, administrative, and office support to both the City Attorney’s Office and the Human Resources Office.

This position is ideal for someone who thrives in a fast-paced environment, handles confidential information with professionalism and discretion, and demonstrates strong customer service, communication, and independent judgment. The ideal candidate enjoys supporting others, coordinating office workflow, and being a trusted resource to internal and external stakeholders.

Key Responsibilities:

The Legal/HR Support Clerk performs a wide variety of administrative and legal support duties, including:

• Serving as the primary receptionist for both offices; scheduling appointments, responding to inquiries, and providing high-quality customer service.
• Preparing, proofreading, and formatting correspondence, reports, legal documents, contracts, policies, charts, and other materials.
• Processing documents related to municipal court proceedings, juvenile and adult ordinance prosecutions, truancy subpoenas, and related filings.
• Maintaining confidential personnel records in compliance with legal and policy requirements.
• Assisting with document filing in State courts and supporting attorneys with case file management.
• Providing general office support, including data entry, database updates, scanning, copying, mail distribution, and document management.

Ideal Candidate Profile:

• Self-motivated and proactive professional who anticipates needs and takes initiative with minimal supervision.
• Highly organized multitasker who thrives in a fast-paced environment and manages shifting priorities with accuracy and composure.
• Exceptional communicator - clear, professional, and tactful in both written and verbal communication.
• Discreet and dependable, handling confidential and sensitive information with integrity and sound judgment.
• Collaborative problem-solver who builds positive relationships with City employees, outside agencies, and the public.
• Resourceful and adaptable, capable of identifying priorities, resolving issues, and following through independently.
• Detail-oriented recordkeeper skilled in maintaining accurate documentation and managing paper and digital files efficiently.

Join us in shaping a workplace where employees feel valued, supported, and inspired to make a difference in the Janesville community!

Position Requirements:

• High school diploma or equivalent required. An associate degree, technical diploma, or certificate in administrative professional, paralegal/legal studies, human resources, business management, or related field preferred.
• Minimum of one (1) year of office support, administrative, or legal experience in a professional setting is required.
• Proficiency with Microsoft Office, Adobe Acrobat, and standard office software.

A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. 

Compensation & Benefits:

• Salary range: $44,450 - $48,893 /- DOQ. Starting salary is commensurate with qualifications.
• Comprehensive benefits package including medical, dental, vision, life insurance, flexible spending accounts (FSA), and participation in the Wisconsin Retirement System (WRS).
• Access to a free health and wellness center for City employees and their eligible dependents.
• Additional offerings include 457 deferred compensation, disability benefits, and retiree health coverage.
• Generous paid time off benefits including vacation, sick, paid holidays, and award days.
• Total compensation (including salary and benefits) - $56,927 - $91,230.

How to Apply:

Interested candidates can apply online at www.janesvillewi.gov no later than Sunday, December 28, 2025. To view the full job description, please visit the City’s website.

The City of Janesville is proud to be an equal opportunity employer. We value diversity and do not discriminate on the basis of race, color, gender, religion, age, national origin, disability, or any other protected status.