Temporary Contract Clerical Assistant

Pay Range
$13.00 – $15.00 per hour (based on experience)

Contract Assignment / Full Time / Temporary

We are seeking a detail-oriented and reliable Temporary Contract Clerical Assistant to assist with document preparation and scanning for an upcoming audit. This short-term position involves organizing, labeling, and digitizing paper files to ensure accuracy and accessibility of records.

Key Responsibilities:

· Sort, organize, and prepare paper documents for scanning.

· Remove staples, paper clips, and bindings to ensure smooth document feeding.

· Scan documents using office scanning equipment or software.

· Verify the quality, completeness, and legibility of scanned images.

· Accurately name and file digital copies in the appropriate electronic folders.

· Maintain confidentiality and handle sensitive information securely.

· Perform other basic clerical duties as assigned, such as filing, copying, or data entry.

ESSENTIAL JOB FUNCTIONS

• Prepare paper documents for scanning (remove staples, sort files, label folders).
• Operate office scanners and ensure all files are accurately digitized.
• Review scanned documents for quality, completeness, and legibility.
• Save and organize digital files in the proper folders or system.
• Maintain confidentiality of all records and sensitive information.
• Assist with other basic office duties as needed (filing, data entry, copying).

QUALIFICATIONS

Education

• High school diploma or GED required; bachelor’s degree in communications, public administration, business, finance, or a related field preferred.

Experience

· Prior office or clerical experience preferred.

· Familiarity with Texas local government operations and regulations is a plus.

Knowledge, Skills, and Abilities

· Strong written and verbal communication skills, with the ability to communicate to a team regarding the needs of the city.

· Knowledge of basic computer and ability to learn financial software as needed.

· Ability to work independently and collaboratively in a small team environment.

· High attention to detail, problem-solving skills, and commitment to confidentiality for sensitive financial, HR, and public information.

· Reliable, punctual, and able to maintain confidentiality.

Certifications and Licenses:

• Valid Texas driver’s license with a clean driving record.

• Ability to obtain duty relevant certifications

• Background check required due to handling of financial and personnel records.

Physical Requirements:

• Ability to sit for extended periods, with occasional standing, walking, and lifting up to 25 pounds (e.g., event materials or file boxes).

• Manual dexterity for operating computers, phones, and office equipment.

• Visual acuity for reading documents, working on screens, and reviewing detailed financial

Job Types: Full-time, Temporary, Contract

Pay: $13.00 - $15.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $13 - $15