What are the responsibilities and job description for the Contract Compliance Supervisor position at City of Jacksonville?
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!
The Neighborhoods Department is actively seeking a Contract Compliance Supervisor.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
- Coordinates and monitors contract administration activities for the correction of property safety code violations.
- Assigns, schedules, monitors, reviews, and evaluates the work of assigned staff.
- Prepares and reviews cost estimates, bid specifications, contracts, work orders, proceed orders, and related documents.
- Develops and recommends policies, procedures, and schedules for contract administration activities.
- Researches, gathers, and analyzes appraisals and other real estate public records and documents to determine status, ownership, outstanding taxes, liens, and/or judgements.
- Maintains client information, records, documents, and filing systems accurately for the purpose of compliance with federal, state, and local guidelines.
- Maintains strict confidentiality related to client files or any program in which personal information is held.
- Completes file audits to ensure all documentation is contained in compliance with regulation requirements.
- Coordinates pre-bid meetings with contractors and procurement representatives concerning contract administration activities.
- Responds to inquires related to contract administration activities and provides information and guidance to property owners.
- Coordinates with contractors, inspectors, surveyors, engineers, title companies and others concerning code violation abatement matters.
- Establishes and maintains record keeping systems, including spreadsheets and other software applications to track and monitor contract abatement projects and fiscal records.
- Generates and maintains a list of qualified contractors.
- Investigates and resolves contract-related problems and issues.
- Reviews and interprets local, state, and federal regulations pertinent to contract abatement.
- Conducts training on the contract compliance process and inspection procedures.
- Trains and instructs subordinates on equipment operation, policies, and procedures.
- Prepares, maintains, and reviews correspondence, reports, and forms.
- Inspects properties and structures involving detailed or complex abatements.
- Reviews and interprets local, state, and federal regulations pertinent to contract abatement and lot acquisition efforts.
- Assembles and initiates title search, land survey and other documents.
- Attends various community meetings and promotes citizen awareness of nuisance abatement, building and structure safety codes.
- Analyzes and constructs contractual language.
- Communicates clear direction, manages for results, and leads organizational change.
- Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.
- Acts as interim for direct supervisor in their absence.
- Operates standard office equipment such as a personal computer using word processing, spreadsheet, database, and other related software, printers, copiers, and scanners.
- Demonstrates proficiency in the City of Jacksonville’s competencies.
- Performs related work as required.
- Knowledge of techniques, methods, and procedures used in performing the more complex administrative functions, processing client files using income documentation, and researching for the purpose of confirming property ownership.
- Knowledge of performing complex procedures in processing, reading and interpreting transactions, appraisals, closing statements, and researching public record for the establishment of property ownership.
- Knowledge of title searches and appraisals
- Knowledge of real estate public records and documents.
- Knowledge of equipment used in land clearing, mowing, trimming, cutting, trash removal and disposal, demolition, board-ups, repairs, and other abatement actions.
- Knowledge of purchasing and accounting policies and procedures.
- Skill in preparing cost estimates, bid specifications, contracts, work orders, proceed orders and related documents.
- Skill in reading and interpreting measurements, legal descriptions, plat maps, deeds, property records and related data and materials.
- Skill in coordinating and monitoring contract administration activities.
- Skill in establishing and maintaining information, record, document, and filing systems.
- Ability to read and interpret property deeds and titles, legal descriptions, maps, plats, and other real estate assessment tools.
- Ability to operate a personal computer and use word processing, spreadsheet, and database, and other related software, printers, copiers, and scanners.
- Ability to train, assign, schedule, monitor, review and evaluate the work of assigned staff.
- Ability to perform mathematical calculations including algebra.
- Ability to review and interpret local, state, and federal regulations pertinent to contract abatement.
- Ability to track and understand financial systems related to contract compliance.
- Ability to communicate effectively both verbally and in writing.
- Ability to travel several city blocks on foot to meet with Office of General Counsel, vendors and contractors.
- Ability to prepare and maintain correspondence, records, and reports.
- Ability to operate a motor vehicle.
- Five (5) years of education and/or experience in contract administration, analysis, and contract execution to insure contract compliance.
Preferred
- Experience with legal documents regarding real estate transactions and union contracts preferred.
- A bachelor’s degree in public administration, business administration, construction management, contract management, or a related field preferred.
OTHER REQUIREMENTS:
- The probationary period for this class is one year.
LICENSING/CERTIFICATION/REGISTRATION:
- A valid driver's license is required prior to appointment and must be maintained during employment in this class.
- Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville certification as a public driver.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
Salary : $60,101