What are the responsibilities and job description for the Administrative Assistant position at City of Irving?
Job Posting
Duties include maintaining, reviewing, auditing and approving employee timekeeping records, including hours worked, leave and vacation usage, and related attendance information; identifying discrepancies; maintaining accurate records; and ensuring information is entered and tracked appropriately. Additional duties include greeting visitors, answering the telephone, responding to calls and emails with departmental information and directing inquiries; preparing and reviewing a variety of documents; and other general clerical duties as assigned. A high school diploma or equivalent and two years of general clerical experience are required. Must have a high level of proficiency using computers, entering data and using Microsoft Office programs including Word and Excel. Previous experience with UKG TeleStaff and Tyler Munis is beneficial. All applicants will be subject to a criminal history check. A conviction for Class B misdemeanor and above is disqualifying. A résumé must be submitted with application.
PAY GRADE GG12 / FULL PAY RANGE $19.80 - $27.92 PER HOUR
Full Job Description
The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.
Culture
The City of Irving Fire Department is dedicated to protecting lives, property and the environment through exceptional emergency response, fire prevention and public education.
With a focus on safety, preparedness and community service, the department works tirelessly to ensure the well-being of all residents and businesses. Committed to professionalism and excellence, the Irving Fire Department is a trusted partner in creating a safe and resilient community.
The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.
For City of Irving full-time employees only, competitive health benefits and participation in TMRS are offered. More information can be found online at https://irvingtx.gov/index.php?section=hr-employment-benefits.
01
Starting Pay Acknowledgment - The full pay range is shown in the job posting and the initial conditional offer will be made at the bottom of the range. Do you understand and acknowledge this condition?
UKG Telestaff - Do you have experience working with UKG TeleStaff for timekeeping?
MUNIS Experience - Do you have prior experience working with Tyler MUNIS Enterprise Resource Planning software?
Microsoft Excel Proficiency - Please rate your level of proficiency with Microsoft Excel.
Microsoft Word Proficiency - Please rate your level of proficiency with Microsoft Word.
Duties include maintaining, reviewing, auditing and approving employee timekeeping records, including hours worked, leave and vacation usage, and related attendance information; identifying discrepancies; maintaining accurate records; and ensuring information is entered and tracked appropriately. Additional duties include greeting visitors, answering the telephone, responding to calls and emails with departmental information and directing inquiries; preparing and reviewing a variety of documents; and other general clerical duties as assigned. A high school diploma or equivalent and two years of general clerical experience are required. Must have a high level of proficiency using computers, entering data and using Microsoft Office programs including Word and Excel. Previous experience with UKG TeleStaff and Tyler Munis is beneficial. All applicants will be subject to a criminal history check. A conviction for Class B misdemeanor and above is disqualifying. A résumé must be submitted with application.
PAY GRADE GG12 / FULL PAY RANGE $19.80 - $27.92 PER HOUR
Full Job Description
The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.
Culture
The City of Irving Fire Department is dedicated to protecting lives, property and the environment through exceptional emergency response, fire prevention and public education.
With a focus on safety, preparedness and community service, the department works tirelessly to ensure the well-being of all residents and businesses. Committed to professionalism and excellence, the Irving Fire Department is a trusted partner in creating a safe and resilient community.
The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.
For City of Irving full-time employees only, competitive health benefits and participation in TMRS are offered. More information can be found online at https://irvingtx.gov/index.php?section=hr-employment-benefits.
01
Starting Pay Acknowledgment - The full pay range is shown in the job posting and the initial conditional offer will be made at the bottom of the range. Do you understand and acknowledge this condition?
- Yes
- No
UKG Telestaff - Do you have experience working with UKG TeleStaff for timekeeping?
- Yes
- No
MUNIS Experience - Do you have prior experience working with Tyler MUNIS Enterprise Resource Planning software?
- Yes
- No
Microsoft Excel Proficiency - Please rate your level of proficiency with Microsoft Excel.
- None
- Basic
- Intermediate
- Advanced
Microsoft Word Proficiency - Please rate your level of proficiency with Microsoft Word.
- None
- Basic
- Intermediate
- Advanced
- Required Question
Salary : $20 - $28