Project Manager-Lead (Knowledge Services)

Overview

• This is a third-party position. The selected individual will be employed by Knowledge Services, not directly by the City of Indianapolis. Knowledge Services is a workforce management and solutions company headquartered in Indianapolis, IN, with more than 25 years of experience. All employment benefits will be provided through Knowledge Services.**********************
  
  

Position Summary

The Project Manager-Lead will support the development of the Lead Hazard Reduction Capacity Building program which will meet the US Department of Housing and Urban Development (HUD)’s regulations, City processes, and meets the needs of low-and moderate-income households. The position is responsible for researching, planning, and writing the Procedures and Policies related to the grant. The team will develop and manage assigned federal grant programs that the City receives from HUD. The Project Manager-Lead will work in collaboration with other DMD divisions, city departments, and outside agencies to implement projects and programs, ensure that staff, participants, and program activities comply with HUD requirements. This position reports to the Program Manager-Lead and will be an integral part of the Homeowner Repair Program.

This is a CONTRACTED position. City-county benefits will not be available in this position. The position will be paid only for hours worked, maximum of 40 hours per week. This position may be eligible for a hybrid work environment after 90 days of employment.

Agency Summary

The Department of Metropolitan Development (DMD) works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people and businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• In partnership with the Program Manager, develop and manage aspects of the lead hazard reduction program including policies and procedures for the City in accordance with US Department of Housing and Urban Development (HUD) regulations.
• Assist with Program Manager with regular checks for HUD compliance.
• Develop and implement procedures for program activities, including participant intake and marketing lead-safe units to families with young children.
• Work with the Homeowner Repair Team to capitalize on the systems and processes they use while also segregating Lead Hazard Reduction specific activities / projects for tracking purposes.
• Build local capacity with contractors to address lead hazards effectively by coordinating trainings and conducting contractor outreach including coordinating the RFQ and bidding processes with support from the Program Manager.
• Understand and support lead-safe work practices during renovation and maintenance activities.
• Support collaboration between health and housing departments.
• Support partnerships with community-based organizations, health departments, higher educational institutions, and other stakeholders.
• Support grant fund expenditures at the contract level.
• Support grant applications and ensure compliance with funding requirements.
• Support the completion of required internal and external reports, such as Federal Cash Transaction reports, MBE/WBE reports, and other reports required by HUD.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
  
  

Qualifications

• Bachelor's degree in Public Administration, Planning, or Business Management or related field from an accredited college or university is preferred, with a minimum of one (1) year of direct work experience in community development/grant administration. Additional relevant areas of study include Public Health, Social Work, and Environmental Sciences.
• An equivalent combination of education and experience may be substituted.
• Must participate in HUD Lead Hazard Control training and pass Lead Inspector licensure exam within 120 days of hire.
• Excellent speaking, writing, and listening skills are crucial.
• Knowledge of city government's inter-workings and the region's development and not-for-profit community, or the ability to acquire such knowledge quickly, is a must for this position.
• Project Manager-Lead must establish and maintain effective working relationships with a full range of private contractors, business owners, etc. which will support the intent to build the capacity for Lead Hazard reduction activities.
• The ability to manage several projects simultaneously is required.
• This position will occasionally require attendance at meetings or performance of work outside of the office. Computer literacy is required.
  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Working Conditions

Working Conditions

Work is conducted in a standard office environment. Some business meetings out of the office and occasional community meetings during the evening are required.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally
  
  

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% Pension) or the INPRS My Choice: Retirement Savings plan (3% 1% Contribution). The Hybrid plan consists of two components:
  
  

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
  
  

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
  
  

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
  
  

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544