IMPD-Human Resources Assistant

Overview

Position is responsible for supporting and facilitating the activities of the IMPD Human Resources Office; these activities include maintenance of records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily, assisting in the administration of leave of absence and medical liaison programs.

Agency Summary

We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Maintains records and files (i.e., personnel, medical, background, etc.); assists with planning, development, and implementation of file management system, including records retention and archival needs; monitors information/data contained in files to ensure compliance with Department policy and legal guidelines; updates files as necessary; monitors and controls access and release of files according to Department policy, ensuring confidentiality; responds to requests for file access (i.e., public records requests, employees, subpoenas, Office of Corporation Counsel, etc.).
• Assists in the administration of hiring and promotion processes, at a variety of locations; proctor's examinations and assessments; monitors raters and assessors; conducts quality control of examination and assessment materials (e.g., scoring sheets, scantrons, surveys, recording devices); reads instructions to groups of applicants and candidates.
• Compiles and maintains records relating to sworn employee use of medical leave time; gathers required information on mark-offs. Analyzes data to identify trends or abuse of medical leave time. Monitors employees on extended leave for compliance with departmental policy. Monitors employees for compliance with terms of attendance probation. In Medical Liaison absence, logs recordable injuries, illnesses, and fatalities; completes and submits required regulatory reports (OSHA 300).
• Assists in the administration of the IMPD limited duty program; monitors doctor statements and verifies employee eligibility to work (off work, restricted duty, or full-duty); monitors employees on restricted duty and assigns to work duties according to medical restrictions; verifies release to full-duty and coordinates return to work.
• Updates human resources information systems, ensures data is accurate and up to date; maintains database records (i.e., commendations, military records, etc.).
• Coordinates internal transfer/reassignment requests and position opening bulletins; receives and processes requests; compiles officer personnel profiles and submits to requesting manager; maintains and updates records related to bulletins, applications, and selection status.
• Assists in the production, proofing, distribution, and filing of personnel orders.
• Coordinates departmental fitness-for-duty evaluations with appropriate medical/psychological services; schedules appointments and directs employee to attend; receives results; follows-up with employee.
• In the absence of the supervisor, acts as liaison between IMPD, city/county, and third-party administrators regarding questions or problems regarding worker’s compensation claims, benefits, invoice reconciliation, etc. May confer with Office of Corporation Counsel to ensure compliance with applicable laws.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
  
  

Qualifications

Minimum Job Requirements and Qualifications

High school diploma or equivalent and three (3) years of related work experience (e.g., Human Resources, worker’s compensation, leave programs, etc.); Requires knowledge of laws, rules and regulations regarding the Indiana Worker’s Compensation Act, FMLA, Department of Labor, Record keeping Guidelines for Occupational Injuries and Illnesses, and HIPAA privacy regulations. Ability to coordinate multiple projects and meet various deadlines is a must. Knowledge of spreadsheet(s), database(s), and other software is required. Knowledge of Microsoft Access is a must. Requires knowledge of applicant tracking systems and HR information systems. Excellent written and verbal communication skills are required. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Must be able to prioritize daily demands, organize projects in such a way that projects can be completed in a timely fashion, and seek to resolve any issues where there is a potential for a broader system problem. This position must be discreet in handling very sensitive and private matters.

Preferred Job Requirements And Qualifications

Oracle PeopleSoft HCM experience

NeoGov experience

Bachelor’s Degree in a related area

HR Certifications

Law enforcement experience

Working Conditions

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicant and promotion process activities. Strict confidentiality is required.

Physical Conditions

• Sitting at a desk much of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
  
  

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% Pension) or the INPRS My Choice: Retirement Savings plan (3% 1% Contribution). The Hybrid plan consists of two components:
  
  

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
  
  

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
  
  

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
  
  

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

01

How many years of experience do you have in Human Resources to include HR Administration and Compliance, HRIS or Data Management, Workers’ Compensation, Leave Programs, or a related field

• 0-1
• 2-3
• 3-5
• 5
  
  

02

Do you have experience maintaining or updating Human Resources records to include physical and electronic? (i.e. new hire records, medical files, or payroll records)

• Yes
• No
  
  

03

Are you comfortable working with spreadsheets, databases, or other data tracking software?

• Yes
• No
  
  

04

Are you comfortable communicating detailed instructions to employees both written and verbally?

• Yes
• No
  
  

05

Do you have experience supporting leave programs such as FMLA, workers’ compensation, or limited/light duty processes?

• Yes
• No
  
  

06

Do you have experience working in a law enforcement, public safety, or government agency environment?

• Yes
• No
• Required Question