What are the responsibilities and job description for the Senior Staff Analyst position at City of Houston?
POSITION OVERVIEW
APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED
SERVICE LINE/SECTION: Director's Office
REPORTING LOCATION: 611 Walker, 25th Floor
WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM*
Provides senior level professional analytical, administrative, and executive operations support to the Director of Houston Public Works in a fast-paced, high-volume executive environment. Supports the Director in coordinating executive priorities, managing executive office operations for one of the City’s largest departments, serving more than 4,500 employees across multiple divisions and functions. Performs highly responsible professional work involving executive office operations, management analysis, executive communications, and special projects that support departmental operations and executive decision-making.
Supports executive priorities by facilitating communication, conducting research, analyzing information, and coordinating executive office activities. Exercises sound independent judgment while handling highly sensitive and confidential information and frequently serve as a liaison between the Director, executive leadership, elected officials, governmental agencies, external stakeholders, and department personnel.
Coordinates executive operations by evaluating competing priorities, facilitating executive scheduling and coordinating executive commitments, coordinating executive travel and purchasing activities, and related administrative processes, monitoring departmental priorities and executive action items, and supporting executive decision-making through research, analysis, and project coordination. Researches, compiles, analyzes, and interprets information from multiple sources; prepares executive summaries, briefing materials, presentations, reports, and executive correspondence; monitors departmental priorities and executive action items; and develops recommendations to support operational effectiveness and executive decision-making.
The successful candidate demonstrates exceptional organizational, analytical, communication, and problem-solving skills with the ability to exercise sound judgment, maintain confidentiality, manage multiple competing priorities, adapt to changing demands, and work independently in a high-profile executive environment
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Senior Staff Analyst is responsible for the following:
Provides senior level professional analytical, administrative, and executive operations support to the Director of Houston Public Works in a fast-paced, high-volume executive environment. Supports the Director in coordinating executive priorities, managing executive office operations for one of the City’s largest departments, serving more than 4,500 employees across multiple divisions and functions. Performs highly responsible professional work involving executive office operations, management analysis, executive communications, and special projects that support departmental operations and executive decision-making.
Supports executive priorities by facilitating communication, conducting research, analyzing information, and coordinating executive office activities. Exercises sound independent judgment while handling highly sensitive and confidential information and frequently serve as a liaison between the Director, executive leadership, elected officials, governmental agencies, external stakeholders, and department personnel.
Coordinates executive operations by evaluating competing priorities, facilitating executive scheduling and coordinating executive commitments, coordinating executive travel and purchasing activities, and related administrative processes, monitoring departmental priorities and executive action items, and supporting executive decision-making through research, analysis, and project coordination. Researches, compiles, analyzes, and interprets information from multiple sources; prepares executive summaries, briefing materials, presentations, reports, and executive correspondence; monitors departmental priorities and executive action items; and develops recommendations to support operational effectiveness and executive decision-making.
The successful candidate demonstrates exceptional organizational, analytical, communication, and problem-solving skills with the ability to exercise sound judgment, maintain confidentiality, manage multiple competing priorities, adapt to changing demands, and work independently in a high-profile executive environment
The Senior Staff Analyst Is Responsible For The Following:
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditioning.
This is a Department of Public Works Emergency Management position at the Tier II Level.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed.
Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.
EXPERIENCE REQUIREMENTS
Five years of professional administrative, financial or analytical experience related to the type of work being performed are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference Will Be Given To Candidates That Have/demonstrate:
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 28
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-8085).
If you need special services or accommodations, call (832-393-8085). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED
SERVICE LINE/SECTION: Director's Office
REPORTING LOCATION: 611 Walker, 25th Floor
WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM*
- Occasional extended weekdays/weekend hours may be required to support operational needs, special projects, or time-sensitive priorities.
- Subject to change
Provides senior level professional analytical, administrative, and executive operations support to the Director of Houston Public Works in a fast-paced, high-volume executive environment. Supports the Director in coordinating executive priorities, managing executive office operations for one of the City’s largest departments, serving more than 4,500 employees across multiple divisions and functions. Performs highly responsible professional work involving executive office operations, management analysis, executive communications, and special projects that support departmental operations and executive decision-making.
Supports executive priorities by facilitating communication, conducting research, analyzing information, and coordinating executive office activities. Exercises sound independent judgment while handling highly sensitive and confidential information and frequently serve as a liaison between the Director, executive leadership, elected officials, governmental agencies, external stakeholders, and department personnel.
Coordinates executive operations by evaluating competing priorities, facilitating executive scheduling and coordinating executive commitments, coordinating executive travel and purchasing activities, and related administrative processes, monitoring departmental priorities and executive action items, and supporting executive decision-making through research, analysis, and project coordination. Researches, compiles, analyzes, and interprets information from multiple sources; prepares executive summaries, briefing materials, presentations, reports, and executive correspondence; monitors departmental priorities and executive action items; and develops recommendations to support operational effectiveness and executive decision-making.
The successful candidate demonstrates exceptional organizational, analytical, communication, and problem-solving skills with the ability to exercise sound judgment, maintain confidentiality, manage multiple competing priorities, adapt to changing demands, and work independently in a high-profile executive environment
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Senior Staff Analyst is responsible for the following:
Provides senior level professional analytical, administrative, and executive operations support to the Director of Houston Public Works in a fast-paced, high-volume executive environment. Supports the Director in coordinating executive priorities, managing executive office operations for one of the City’s largest departments, serving more than 4,500 employees across multiple divisions and functions. Performs highly responsible professional work involving executive office operations, management analysis, executive communications, and special projects that support departmental operations and executive decision-making.
Supports executive priorities by facilitating communication, conducting research, analyzing information, and coordinating executive office activities. Exercises sound independent judgment while handling highly sensitive and confidential information and frequently serve as a liaison between the Director, executive leadership, elected officials, governmental agencies, external stakeholders, and department personnel.
Coordinates executive operations by evaluating competing priorities, facilitating executive scheduling and coordinating executive commitments, coordinating executive travel and purchasing activities, and related administrative processes, monitoring departmental priorities and executive action items, and supporting executive decision-making through research, analysis, and project coordination. Researches, compiles, analyzes, and interprets information from multiple sources; prepares executive summaries, briefing materials, presentations, reports, and executive correspondence; monitors departmental priorities and executive action items; and develops recommendations to support operational effectiveness and executive decision-making.
The successful candidate demonstrates exceptional organizational, analytical, communication, and problem-solving skills with the ability to exercise sound judgment, maintain confidentiality, manage multiple competing priorities, adapt to changing demands, and work independently in a high-profile executive environment
The Senior Staff Analyst Is Responsible For The Following:
- Providing senior-level analytical and executive operations support to the Director in the management, coordination, and evaluation of departmental priorities.
- Supports executive priorities by facilitating communication, conducting research, analyzing information, coordinating executive office activities, and supporting executive decision-making.
- Researching, analyzing, and preparing reports, executive summaries, presentations, briefing materials, and correspondence for executive leadership.
- Investigating administrative and operational issues, gathering information from multiple sources, analyzing findings, and developing recommendations for management consideration.
- Coordinating executive meetings, conferences, special events, speaking engagements by preparing agendas, briefing materials, executive correspondence, presentations, coordinating logistics, and tracking follow-up activities.
- Serving as a liaison between the Director, executive leadership, elected officials, governmental agencies, community organizations, vendors, external stakeholders, department personnel, and the public.
- Evaluating executive correspondence, requests for information, and issues requiring executive attention; determines appropriate routing, researching background information, preparing draft responses, and developing recommendations for management consideration.
- Preparing, reviewing, editing, and maintaining confidential executive correspondence, analytical reports, policy-related materials, presentations, briefing documents, and other sensitive materials.
- Coordinating executive travel logistics, including travel arrangements, itineraries, reimbursements, and related documentation, while ensuring accuracy, compliance with City policies and procedures, and continuity of executive operations.
- Assisting with the development, analysis, and implementation of executive office workflows to improve efficiency, accountability, and effectiveness.
- Coordinating special projects involving Director initiatives, departmental priorities, operational improvements, reporting requirements, and strategic objectives.
- Collecting, compiling, analyzing, and interpreting information from multiple sources to support executive decision-making and management reporting, and development of recommendations.
- Maintaining highly confidential personnel, financial, operational, and executive information with the highest degree of discretion and professionalism.
- Supporting Director’s Office recruitment initiatives by coordinating selection activities, tracking onboarding progress, and providing information to support timely executive decision-making.
- Developing, compiling, analyzing, and maintaining recurring and ad-hoc reports, executive summaries, presentations, and data collection initiatives for executive leadership.
- Tracking, monitoring, and following up on executive action items and coordinating completion of projects involving multiple divisions and executive stakeholders.
- Performing other related duties as assigned.
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditioning.
This is a Department of Public Works Emergency Management position at the Tier II Level.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed.
Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.
EXPERIENCE REQUIREMENTS
Five years of professional administrative, financial or analytical experience related to the type of work being performed are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference Will Be Given To Candidates That Have/demonstrate:
- Experience serving in a professional executive support role for executive leadership, department directors, or senior level while coordinating executive priorities, communications, and departmental priorities.
- Coordinating complex executive schedules, competing priorities, and high-volume meeting coordination while balancing multiple departmental demands.
- Coordinating special projects, tracking action items, and collaborating with multiple divisions and executive stakeholders.
- Coordinating executive communications, including preparation of executive correspondence, briefing materials, presentations, talking points, and public speaking engagements.
- Preparing monthly, quarterly, and annual reports, executive summaries, presentations briefing materials for executive leadership.
- Managing highly confidential personnel, financial, operational, and executive information with discretion, professionalism, and sound judgment.
- Coordinating recruitment-related activities, including applicant packet review, interview scheduling, and onboarding logistics.
- Performing procurement-related activities including reviewing invoices, procurement card reconciliations, purchase orders, or other purchasing documentation.
- Researching, compiling, analyzing, and presenting information to support executive decision-making, operational initiatives, and special projects.
- Communicating effectively and professionally with executive leadership, elected officials, governmental agencies, community partners, vendors, and diverse internal and external stakeholders.
- Demonstrating strong organizational, analytical, interpersonal, and written communication skills with the ability to work independently, exercise sound judgment, and manage multiple priorities in a dynamic executive environment.
- Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 28
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-8085).
If you need special services or accommodations, call (832-393-8085). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.