What are the responsibilities and job description for the Administrative Coordinator - SPD position at City of Houston?
Position Overview
Applications accepted from: ALL PERSONS INTERESTED
Classification: Administrative Coordinator
Division: Strategic Procurement Division
Reporting Location: 611 Walker Street
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change*
Description Of Duties / Essential Functions.
Performs professional administrative functions in the Strategic Procurement Division’s Supplier Enablement group. Performs duties in the establishment and maintenance of records; prepares, researches, and analyzes data; prepares simple reports and departmental procedures, directives, and guidelines in researching and analyzing data and supplier status; and prepares a variety of reports.
The Administrative Coordinator duties include but are not limited to:
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
Minimum Requirements
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
Experience Requirements
Five years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
License Requirements
None
PREFERENCES
Preferences Will Be Given
Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools.
Selection / Skills Tests Required
Department may administer skills assessment test
SAFETY IMPACT POSITION - NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.
If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Applications accepted from: ALL PERSONS INTERESTED
Classification: Administrative Coordinator
Division: Strategic Procurement Division
Reporting Location: 611 Walker Street
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change*
Description Of Duties / Essential Functions.
Performs professional administrative functions in the Strategic Procurement Division’s Supplier Enablement group. Performs duties in the establishment and maintenance of records; prepares, researches, and analyzes data; prepares simple reports and departmental procedures, directives, and guidelines in researching and analyzing data and supplier status; and prepares a variety of reports.
The Administrative Coordinator duties include but are not limited to:
- Guide new suppliers through the registration and onboarding process.
- Ensure all required documentation (e.g., tax forms, certifications, insurance) is collected and verified.
- Assist suppliers with navigating the City’s procurement portal or vendor management system.
- Conduct background checks or validation against exclusion lists as required.
- Serve as a point of contact for supplier inquiries during setup.
- Provide training or resources to help suppliers understand City procurement policies.
- Troubleshoot technical issues related to registration or system access.
- Performs other duties as requested.
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
Minimum Requirements
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
Experience Requirements
Five years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
License Requirements
None
PREFERENCES
Preferences Will Be Given
Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools.
- Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Selection / Skills Tests Required
Department may administer skills assessment test
SAFETY IMPACT POSITION - NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.
If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.