What are the responsibilities and job description for the OFFICE ASSISTANT - PART TIME position at City of Houston, TX?
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Division: Management Services
Reporting Location: 611 Walker - 6th floor
Workdays & Hours: Part Time -VARIOUS*
Subject to change*
Join the City of Houston’s Planning & Development Department as a Part-Time Office Assistant. This role is essential to ensure smooth operations and provide exceptional administrative support across multiple functions that keep our department running efficiently.
ABOUT US:
The Planning & Development Department plays a vital role in shaping Houston’s future by overseeing land development regulations, public notifications, and long-range planning initiatives. Our team works to support growth and development while maintaining compliance with city codes and standards.
POSITION PROFILE:
The Part-Time Office Assistant provides administrative and operational support to ensure smooth office functions. This role assists with routine tasks, small projects, and front desk responsibilities, contributing to an organized and efficient work environment.
The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. They are adaptable, dependable, and capable of working independently while providing exceptional administrative support during limited scheduled hours.
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS:
- Assist with Document Signature Collection: Support the routing of documents by obtaining required signatures in a timely and accurate manner.
- Assist with Department Communications: Monitor, prioritize, and respond to inquiries, maintaining accuracy and professionalism.
- Support Small-Scale Projects: Assist with short-term initiatives, including administrative tasks, data entry, and project coordination as assigned.
- Deliver Front Desk Services: Provide courteous and efficient reception support, including greeting visitors, answering calls, and directing inquiries appropriately.
DESIRED EMPLOYEE ATTRIBUTES
- Communication: Clear, professional written and verbal communication skills.
- Detail-Oriented: Strong accuracy and attention to detail in all tasks.
- Organized & Efficient: Ability to manage multiple priorities and meet deadlines.
- Problem-Solver: Resourceful and able to troubleshoot effectively.
- Adaptable: Flexible and responsive to changing priorities.
- Proactive: Self-starter with initiative and a focus on results.
- Team-Oriented: Collaborative and able to build positive working relationships.
WORKING CONDITIONS:
The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal.
This is a Planning and Development Department Position at the Tier III Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a high school diploma or a GED.
Certification: May be required to pass a City administered typing test with a typing speed of 60 words per minute with no more than 6 errors.
EXPERIENCE:
One year of clerical or administrative support experience is required.
PREFERENCES
GENERAL INFORMATION
All duties and responsibilities may not be included in the above job description.
SELECTION/SKILLS TESTS REQUIRED:
The selection process will involve application review and/or interview. The department may administer a skill assessment.
SAFETY IMPACT POSITION:
No
SALARY INFORMATION:
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade: 09
APPLICATION PROCEDURES:
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6049
If you need special services or accommodations, call 832-393-6049. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE EQUAL OPPORTUNITY EMPLOYER
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
901 Bagby St
Houston, Texas, 77002