What are the responsibilities and job description for the Accounts Payable Administrator position at City of Hope?
TGen, the Translational Genomics Research Institute, is part of City of Hope. We are an Arizona-based, nonprofit medical research institute dedicated to conducting groundbreaking research with life-changing results. No matter the role, every TGen employee contributes to success. Together, we work toward a common goal: improving medicine to enhance a patient’s quality of life. It’s not all biomarkers and sequencing; it is a mix of humanity improving the human condition. Find your role at TGen, in an environment ignited by a profound purpose.
The work in our laboratories and offices leads to innovative scientific breakthroughs and improved quality of life. Collectively, we offer renewed hope to patients worldwide through our highly-specialized precision medicine approach that places the patient at the heart of all our work. For individuals faced with a dire medical condition, that story can be powerful and transformative. It can pinpoint a diagnosis, and lead to more precise and individual treatments. That’s because TGen rapidly translates genomic research into medical practice by collaborating with the most progressive scientific and medical minds worldwide.
We are currently looking for a detail-oriented AP Administrator. As a member of TGen's Accounting department, the AP Administrator is responsible for executing core Accounts Payable functions to ensure accurate, timely and compliant processing of invoices and payments. This role supports daily Accounts Payable operations, resolves discrepancies and assists with month-end close activities while collaborating with internal teams and external vendors.
Although this is a potential hybrid role, all new hires will be required to work fully onsite for the first 90 days.
Responsibilities
- Enter non-PO and PO invoices, credit memos and debit memos in Oracle EBS.
- Perform weekly audit of employee expense reports, ensuring compliance with TGen T&E policy and guidelines for T&E expenses related to federal awards.
- Process weekly check runs for vendor invoices, employee expense reports and any other department payment requests.
- Perform monthly audit and reconciliation of Ramp purchasing card transactions.
- Research and resolve invoice, payment and vendor issues independently
- Monitor the AP inbox and respond to internal and external inquiries in a timely, professional manner.
- Support general ledger activities, including but not limited to posting entries and assisting with month-end close. Provide documentation and payment support for internal and external audits.
- Ensure accuracy and adherence to internal policies, procedures and regulatory requirements.
- Identify process improvement opportunities and support automation and efficiency initiatives.
- Associate’s Degree, College Graduate or Certificate of Accountancy.
- Strong organizational, time management, and problem-solving skills.
- Ability to multi-task with strong attention to detail and ability to maintain a high level of confidentiality.
- Excellent communication and interpersonal skills.
- Comfortable being an individual contributor who also collaborates well within a team structure.
- Looking for a candidate with a continuous learning mindset with a passion for staying updated with industry trends and best practices.
- Experience with Microsoft Office suite, Excel skills a plus.