What are the responsibilities and job description for the Code Compliance Magistrate Specialist position at City of Hollywood, Florida?
The Position
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now!
For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl .
Job Summary
Performs advanced secretarial and administrative work for the Code Compliance Department as designated by the Department Director. Work in this classification is primarily focused on planning, scheduling, coordination, recording and follow-up action with the entire Special Magistrate process.
Essential Job Functions And Responsibilities
The Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
Associate’s Degree from an accredited college in Business Administration, Public Administration, or closely related field.
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.
Certificates, Licenses, Registrations
Background Check: Must have an acceptable background record
Following an initial review of your application, if you are selected to move forward and receive a job offer which you accept, you will then be invited to Vetted—our screening platform—where you will be prompted to upload the required documentation.
The Examination
Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.
You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.
Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.
Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be cancelled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.
Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.
Veteran's Preference: T he City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs .
Additional Information
Following an initial review of your application, if you are selected to move forward and receive a job offer which you accept, you will then be invited to Vetted—our screening platform—where you will be prompted to upload the required documentation.
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
The City of Hollywood is an Equal Opportunity / Equal Access Employer.
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now!
For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl .
Job Summary
Performs advanced secretarial and administrative work for the Code Compliance Department as designated by the Department Director. Work in this classification is primarily focused on planning, scheduling, coordination, recording and follow-up action with the entire Special Magistrate process.
Essential Job Functions And Responsibilities
- Performs a highly skilled secretarial position serving the Special Magistrate for the City and acting as Liaison Officer between the various City departments, and the Special Magistrate.
- Ensures the cases sent to the Magistrate Hearings are complete and have met the regulations contained in the Florida State Statutes and the City's Code of Ordinances regarding notification.
- Processes the cases through the Special Magistrate in a professional and timely manner.
- Maintains accurate records of all the Special Magistrate proceedings.
- Ensures that liens are properly recorded with the Broward County Records Division.
- Collects all fines paid to the Special Magistrate's Office (Code Compliance via Treasury Department).
- Prepare the appropriate Satisfactions or Releases of Lien. Prepares the docket for the Special Magistrate hearings.
- Attends Special Magistrate hearings and is responsible for ensuring all the hearing records are properly recorded and that all cases are called, and appropriate orders issued.
- Prepares orders and ensures orders are properly executed and distributed as required and recorded in County Court, if necessary (mailings).
- Processes all applications for relief of liens. Performs research as needed to verify existence of active violations, outstanding liens, and other related information as requested by City departments, general public and financial institutions.
- Periodically reviews cases with outstanding code violation liens and informs the property owner of status.
- Swears in witnesses, property owners, and personnel at monthly hearings.
- Complies with Florida Public Record laws.
- Performs work as directed by the Department Manager.
- Communicate with Property Owners and Code Compliance Officers.
- Requisitions supplies and equipment; assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; updates publications.
- Types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes; composes and types letters, memoranda, minutes, notices, and other correspondence.
- Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions.
- Operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter.
- Maintains manual or automated filing systems; oversees specialized document or library collections; maintains appointment calendar.
- Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers.
- Researches, collects, and compiles data for agendas.
- Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
- Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
- Performs related work as required for this position description only.
- Knowledge of office terminology, procedures and equipment.
- Knowledge of modern information systems and software.
- Knowledge of business English and arithmetic.
- Knowledge of departmental and municipal rules, regulations, policies procedures.
- Ability to understand and follow complex oral and written instructions.
- Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, and the general public.
- Ability to make decisions and interpretations in accordance with established rules, policies, and procedures.
- Ability to communicate information tactfully and impartially.
- Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.
- Skill in the use of modern office equipment.
The Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
- High School Diploma or GED equivalent
- Three years of verifiable experience in coordinating meetings and complex processes of technical or legal nature.
- Must be able to obtain Florida Notary Public License within six (6) months of employment.
- Must possess a valid Driver's License with an acceptable driving record.
Associate’s Degree from an accredited college in Business Administration, Public Administration, or closely related field.
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.
Certificates, Licenses, Registrations
Background Check: Must have an acceptable background record
Following an initial review of your application, if you are selected to move forward and receive a job offer which you accept, you will then be invited to Vetted—our screening platform—where you will be prompted to upload the required documentation.
The Examination
Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.
You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.
Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.
Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be cancelled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.
Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.
Veteran's Preference: T he City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs .
Additional Information
Following an initial review of your application, if you are selected to move forward and receive a job offer which you accept, you will then be invited to Vetted—our screening platform—where you will be prompted to upload the required documentation.
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
- The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
- The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
- The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
The City of Hollywood is an Equal Opportunity / Equal Access Employer.