What are the responsibilities and job description for the Administrative Analyst position at City of Hollister?
The City of Hollister is currently recruiting for two (2) full-time Administrative Analysts in the City Manager's Office. Bilingual skills (verbal & written) are highly desirable due to frequent interaction with residents for at least one (1) position. This is an open recruitment, therefore, qualified candidates from the public and qualified career City employees are encouraged to apply. The eligibility list that is developed from this recruitment process may be used to fill future vacancies in the Administrative Analyst classification or in similar classifications.
DEFINTION
To perform a wide variety of tasks in providing responsible professional administrative staff assistance; to work on special projects, develop recommendations, and write reports.
SUPERVISION RECEIVED AND EXERCISED
Direction is provided by the Director of a City department. May be required to directly, or indirectly supervise technical and support positions.
OTHER JOB RELATED DUTIES
Perform related duties as assigned.
EXPERIENCE AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Three (3) years of progressively responsible experience in municipal financial management, public administration, systems analysis or personnel management, with one (1) year of supervisory experience. Private sector management experience may be substituted for some years of municipal experience.
Education:
Equivalent to graduation from a four (4) year college or university with major course work in accounting, business administration, public administration, statistical analysis, information systems, or a field closely related to the work.
License or Certificates:
Possession of, or ability to obtain, an appropriate, valid California driver’s license.
Knowledge of:
Ability to:
DEFINTION
To perform a wide variety of tasks in providing responsible professional administrative staff assistance; to work on special projects, develop recommendations, and write reports.
SUPERVISION RECEIVED AND EXERCISED
Direction is provided by the Director of a City department. May be required to directly, or indirectly supervise technical and support positions.
- Investigate, interpret, analyze, and prepare recommendations in relation to proposals for new programs, grants, services, equipment, and personnel.
- Analyze, interpret, and explain City policies and procedures.
- May be assigned responsibility for administering or coordinating specific department programs.
- Investigate and prepare reports on specific requests and complaints pertaining to department activities.
- Prepare grant applications.
- Monitor programs for compliance with regulations.
- Prepare and maintain necessary records and reports.
- Assist in preparation and review of department or full City budget.
- Administer departmental or full City accounting and financial reporting.
- Confer with members of the public to explain policies and programs.
- Gather and analyze data on existing programs, conduct surveys and prepare proposals including financing, staffing, and organization requirements.
- Represent the department in the community, and at professional meetings as required.
- Represent the department in interdepartmental and interagency projects; respond to citizen complaints and requests for information.
- Assist in the coordination of department activities with the City Manager’s office, and other City departments and divisions, and with outside agencies.
OTHER JOB RELATED DUTIES
Perform related duties as assigned.
EXPERIENCE AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Three (3) years of progressively responsible experience in municipal financial management, public administration, systems analysis or personnel management, with one (1) year of supervisory experience. Private sector management experience may be substituted for some years of municipal experience.
Education:
Equivalent to graduation from a four (4) year college or university with major course work in accounting, business administration, public administration, statistical analysis, information systems, or a field closely related to the work.
License or Certificates:
Possession of, or ability to obtain, an appropriate, valid California driver’s license.
Knowledge of:
- Principles and practices of organizational and public administration.
- Research techniques, sources and availability of information, and methods of report presentation.
- Applicable Federal, State, and local laws, rules and regulations pertaining to local government operations.
- Principles and methods of supervision and management, including work planning, analysis and organization; selection and evaluation of employees.
- Perform administrative detail work.
- Develop and oversee complex record keeping and reporting systems.
Ability to:
- Communicate clearly and concisely, orally, and in writing.
- Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
- Properly interpret and make decisions in accordance with laws, regulations, and policies.
- Select, supervise, train, and evaluate staff.
- Prepare complete and accurate reports.
- Effectively operate computer hardware and software.
Applications must be submitted online through this applicant tracking system. All materials must be complete and clearly indicate the candidate meets the minimum qualifications. All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list or discharge from employment. Candidates presenting the most desirable combination of education, experience and/or training as stated in this announcement will be invited to continue in the selection process. The selection process may require any combination of the following: application appraisal, written examination, performance test, and personal interview conducted by an outside oral panel and/or the Department. The City of Hollister offers preference to qualified veterans during the candidate selection process. The City of Hollister's Veterans' Preference Policy can be accessed here. Applicants must claim Veteran's preference in the agency-wide questions section and attach a copy of their DD214 to the application. Following the examination process, successful candidates are placed on an employment list. Appointment will be made from the employment list. Appointed employee(s) may be required to pass a psychological evaluation, physical, drug screen, background investigation, and will be required to pass a fingerprints check.
Equal Opportunity/Affirmative Action:
The City of Hollister does not discriminate on the basis of race, color national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Hollister encourages minorities and women to apply. The City of Hollister makes reasonable accommodations for the disabled. Individuals requiring any accommodation in order to participate in the selection process must inform the Human Resources Office via email at hr@hollister.ca.gov of such request. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process.
Equal Opportunity/Affirmative Action:
The City of Hollister does not discriminate on the basis of race, color national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Hollister encourages minorities and women to apply. The City of Hollister makes reasonable accommodations for the disabled. Individuals requiring any accommodation in order to participate in the selection process must inform the Human Resources Office via email at hr@hollister.ca.gov of such request. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process.
Salary : $90,410 - $109,894