What are the responsibilities and job description for the ACCOUNTING SPECIALIST-REVENUE position at City of Hobbs?
GENERAL DESCRIPTION
Provides accounting support for accounts receivable, reconciliations, vendor management, tax administration, and cash handling functions. Maintains and reconciles billing accounts, processes returned checks, assists with vendor and 1099 administration, prepares deposits, and supports various financial operations to ensure accurate records and compliance with applicable policies and regulations.
ESSENTIAL DUTIES
- Assist in reconciliation of data obtained from accounting systems lacking an interface to the central accounting system, especially Accounts Receivable water office reconcilement.
- Maintains Accounts Receivable general billing and performs monthly accounts receivable reconcilement.
- Maintains Accounts Receivable ambulance billing and performs monthly accounts receivable reconcilement
- Assist in reconciliation of data obtained from accounting systems lacking an interface to the central accounting system, especially Accounts Receivable water office reconcilement.
- Maintains Accounts Receivable general billing and performs monthly accounts receivable reconcilement
- Maintains Accounts Receivable ambulance billing and performs monthly accounts receivable reconcilement
- Maintains and manages returned checks – this includes contacting citizens regarding payment of returned checks, booking the appropriate journal entries for the returned items, and maintaining the balance sheet reconciliation of the account.
- Escheat checks to the State of New Mexico
- Maintains and Manages Lodgers’ tax files, assisting in the quarterly and annual reconciliation of the file as well as performing Lodgers’ tax audits annually.
- Maintain P Card accounts payable functions
- Assists with 1099 preparation
- Responsible for new vendor setups as well as annual maintenance of vendor files, includes related party audits as well
- Assist with daily deposit preparation
- Disseminates daily mail for the department
- May be cross trained to function as a backup to other positions.
- The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
NON-ESSENTIAL DUTIES
May serve on various employee committees, as required and assigned.
This position is subject to the City of Hobbs’ Drug and Alcohol Testing Policy which includes one or more of the following: pre-employment testing, post accident testing, random testing, reasonable suspicion testing, return to duty testing and follow-up testing.
MINIMUM QUALIFICATIONS
Education and Experience:
- Graduation from high school or GED equivalent required. An Associate’s degree from an accredited college or university with an emphasis on accounting curriculum required.
OR
- Graduation from high school or GED equivalent required. In addition, two (2) years of compensable accounting experience with knowledge of general accounting principles required.
Equivalent combination of education and experience may be considered on a year to year basis.
Skills, Knowledge and Abilities:
- Must be proficient in Microsoft office
- Intermediate proficiency in Microsoft Excel required
- Ability to perform duties with a high degree of attention to detail and with a high degree of accuracy.
- Ability to establish and maintain effective working relationships with the Finance staff and general public.
LICENSING AND CERTIFICATIONS
Valid state issued driver’s license.
SUPERVISION RECEIVED
Works under the broad policy guidance and direction of the Assistant Finance Director and Finance Director.
SUPERVISION EXERCISED
None
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to work in a seated position at a computer terminal for extended periods of time.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is generally quiet.
Salary : $30 - $34