Parks Maintenance Facilities Coordinator

The City of Hillsboro is searching for a Parks Maintenance Facilities Coordinator! This position will play an important role in the division, being involved in all hiring processes for both fulltime and seasonal employees. You will also be working closely with multiple other departments, managing inventories, contract management, policy development, standard operating  procedures, and training protocols. 

PURPOSE STATEMENT:

Under the direction of assigned supervisor, the Parks Maintenance Facilities Coordinator coordinates activities in support of park facility operations, including but not limited to event services, sales and marketing, and operations. Responsibilities as assigned may include providing customer service; processing registrations and/or reservations; maintaining records; assisting in the planning, organization, and implementation of programs; enforcing policies and procedures; and monitoring, and maintaining program equipment, supplies, and materials. Incumbents, as assigned, act as a lead worker and provide day to day work direction and recommendations for hiring and discipline procedures for part-time and seasonal staff.

DISTINGUISHING CHARACTERISTICS (For use in a job series only)

Positions in this class coordinate activities in support of park facility operations including event services, sales, and marketing, and operations. Duties may include providing customer service; processing registrations and/or reservations; maintaining records; assisting in the planning, organization, and implementation of programs.  This class differs from the higher-level Parks and Recreation Supervisor that provides supervisor level oversight of assigned staff.   

The Parks Maintenance Facilities Coordinator is under the general Parks and Recreation Facilities Coordinator Job classification. For full job classification details, click here: Parks and Recreation Facilities Coordinator

ESSENTIAL FUNCTIONS, DUTIES, AND TASKS:

• Work closely with the supervisors, Assistant Parks Superintendent, and Parks Superintendent on all areas of division operations
• Leads all aspects of contract development and management
• To run the hiring processes including communicating with Human Resources and others as needed
• To manage inventories and place orders as needed
• To maintain required records including tracking and scheduling trainings
• Planning, development, and updates to the orientation and training process
• Leads policy and standard operations development

CURRENT/UPCOMING PROJECTS

• Streamlining the hiring process for fulltime and seasonal hiring processes
• Development of standard operating procedures for a variety of tasks including hiring processes, training protocols, equipment operation, and other Parks Maintenance functions
• Developing and updating various Parks Maintenance policies

KNOWLEDGE, SKILLS, AND ABILITIES

(At time of application)

Knowledge of:

• Asset Management/Work Order system (CarteGraph OMS)
• Applicable federal, state, and local laws, codes, regulations, and/or ordinances
• Contract administration principles
• Project management principles
• Positive and effective customer service principles
• Mathematical concepts
• Modern office equipment, including computers and related software

Skills and Abilities to:

• Relate well, communicate, and work effectively with diverse groups of stakeholders who represent a range of ethnic, cultural, and socio-economic backgrounds
• Engage in growth, learning, and self-awareness related to diversity, equity, and inclusion
• Learn how to communicate about diversity, equity, and inclusion, principles and put them into practice 
• Provide positive and effective customer service
• Interpret and apply applicable laws, codes, regulations, and standards
• Coordinate facility and/or event services
• Monitor events, facilities, and equipment and ensure safe operations
• Review contractual agreements
• Assist with contract administration
• Monitor supplies inventory
• Assess staffing and resource needs
• Identify issues and provide solutions
• Maintain records and documentation
• Use a computer and relevant software applications

JOB QUALIFICATIONS / REQUIREMENTS:

(At time of application and in addition to the Knowledge, Skills, and Abilities listed above.)

EDUCATION AND EXPERIENCE:

Associate’s degree in Business Administration, Recreation Administration, or a closely related field; and two years of experience in parks facilities management or event management or project management; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSE(S) / CERTIFICATIONS:

Bilingual incentive pay available
Preference may be given to candidates who are bilingual in Spanish/English. Employees who can demonstrate the ability to speak Spanish, or any language spoken by over ten percent (10%) of City residents as documented by the most recent U.S. Census, at a proficiency level determined by a fluency test administered by the City, will receive a monthly premium of three percent (3%) of their regular base pay.

The Parks Maintenance Division is a diverse group of employees that create a great and welcoming work culture where each employee plays a valuable role. From our employees who have spent decades with us, to new hires, we value working together to create great things! The team takes ownership and pride in the work that they do each day that makes Hillsboro a more beautiful city for all community members and visitors.

Salary : $63,295 - $83,292