What are the responsibilities and job description for the Special Events Assistant (Part-Time) position at City of Helotes?
JOB SUMMARY:
Under the direction of the Marketing & Events Coordinator, assists in the operation of special events. Interacts with the public in a professional manner. The City typically hosts one to four events monthly. Events primarily occur on Fridays, Saturdays and/or Sundays.
ORGANIZATIONAL RELATIONSHIPS:
Uses tact, diplomacy, and a helpful attitude in all contact with the public and other employees. Communicates effectively and courteously with the public, City Council, and coworkers in person, in writing, and by phone.
ESSENTIAL JOB FUNCTIONS:
- Assists with event setup and breakdown, including City booths, chairs, tables, and other equipment.
- Provides support to vendors and attendees, addressing inquiries and requests.
- Performs other duties as assigned.
- Assists with general parade or event support.
- Implement safety measures and crowd management.
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of basic mathematical principles.
- Ability to follow oral and written instructions.
- Ability to develop and maintain effective working relationships.
- Ability to work well under stressful conditions.
QUALIFICATIONS:
- Availability on the 1st Saturday of each month to assist with Helotes Marketplace.
- Bilingual (English/Spanish) preferred.
- Flexibility to work shifts that vary based on event schedules.
PHYSICAL REQUIREMENTS:
- May be required to carry, hold, lift, push and pull a minimum of 50lbs.
- Visual acuity, speech, hearing, hand-eye coordination and manual dexterity.
- Outdoor working conditions, including exposure to heat, cold, wind, and rain.
- Physically demanding tasks, including carrying, holding, lifting, pushing, and pulling event materials.
- All employees are subject to random drug testing.
WORK HOURS:
- As required based on event schedules. Shifts vary from month to month. Not all staff will be scheduled for every event, but flexibility is essential.
This job description is not an employment agreement or contract.
Management has the exclusive right to alter this job description at any time without notice.
THE CITY OF HELOTES IS AN EQUAL-OPPORTUNITY EMPLOYER.