What are the responsibilities and job description for the Administrative Assistant position at City of Hartford - Human Resources Department?
This classification is used in various City departments.
Current Vacancy is in the Police Department. Under supervision, provides increasingly responsible administrative assistance within the Police Department by performing routine assignments in the administration of department activities and by performing responsible professional and technical work in the operation of assigned projects or programs. Administrative Assistants within the department will: Coordinate and participate in the activities of complex programs and projects operated by the department; Assist in establishing procedures for the administrative control of staff activities; Review policies and work procedures and make recommendations for their improvement; Assist in the preparation of project and departmental budgets; May supervise subordinate staff; Write reports on various areas of work responsibilities; Conduct surveys and organizational studies in assigned areas; Maintain records and statistical data; May perform complex clerical duties in conjunction with technical aspects of departmental programs and projects. The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform additional related duties.
This is a HMEA union position. The hours of work are 40 per week and the above salary includes 5% in lieu of overtime.
The examination will consist of a rating of your training and experience as contained on your application. It may also include a written test, an oral or both. All parts of the examination, including tests and ratings, will be related to the requirements of the position for which you have applied. The examination may be designed to measure knowledge of: Principles and practices of public administration as it relates to local government operations within the departmental function concerned; Functions and technical procedures of the departmental programs or functions involved; Microsoft Office applications, basic principles of financial and budgetary management; Practices and procedures of office management; Research methods and techniques; Ability to: plan, assign, and supervise the work of subordinate staff; Establish and maintain effective working relationships with other employees and the public; Express oneself clearly and concisely orally and in writing, and maintain various records related to departmental work.
Physical Demands and Working Conditions: Work is performed primarily in an office environment with some travel to different sites. Incumbent may be required to work a flexible schedule, including evenings and weekends.
Open to all applicants who meet the following qualifications:
Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field. One (1) year of progressively responsible experience in a business organization or the public service.
Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.
A COPY OF YOUR DEGREE OR TRANSCRIPT MUST BE SUBMITTED WITH YOUR APPLICATION. A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED BY THE HUMAN RESOURCES DEPARTMENT.
HARTFORD RESIDENCY PREFERRED. Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed CITY OF HARTFORD RESIDENCY AFFIDAVIT including proof of residency as indicated on the RESIDENCY AFFIDAVIT may be submitted.
APPLICATION MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING REQUIRED DOCUMENTATION. APPLICATIONS WITHOUT PROPER DOCUMENTATION SHALL RESULT IN YOUR DISQUALIFICATION.
APPLICATIONS VIA FACSIMILE OR EMAIL ARE NOT ACCEPTED AND WILL RESULT IN YOUR DISQUALIFICATION
If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening, and a background check. If appointed, you will serve 3 to 12 months of probation. This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.
NOTE: ALL CORRESPONDENCE AND INFORMATION CONCERNING THE APPLICATION AND TESTING PROCESS WILL OCCUR VIA EMAIL, UNLESS OTHERWISE REQUESTED AT THE TIME OF APPLICATION.
IN ADDITION TO YOUR INBOX, PLEASE BE SURE TO CHECK YOUR JUNK AND SPAM EMAIL FOR ALL RECRUITMENT COMMUNICATION.
IN ADDITION TO YOUR INBOX, PLEASE BE SURE TO CHECK YOUR JUNK AND SPAM EMAIL FOR ALL RECRUITMENT COMMUNICATION.
VETERAN'S PREFERENCE:
Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form, located on the www.hartfordct.gov/Government page along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.
Salary : $51,212 - $65,844
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