What are the responsibilities and job description for the Police Records Specialist position at City of Harrisonburg, VA?
Description
Do you want to utilize your administrative and customer service skills in a teamwork office environment while making an impact within the local community? If so, consider applying to the City of Harrisonburg Police Department's Police Records Specialist position.
The Police Records Specialist is a full-time position with benefits and a preferred hiring range of $20.05 - $22.06 per hour (equivalent to $41,704 - $45,884 annually); however, an exact salary will be dependent upon the selected candidate's qualifications/experience and in compliance with City policy. The ideal candidate for this position will perform a variety of legal and technical work, including processing, coding, reporting, filing, and researching police records involving a computerized filing system.
As a Police Records Specialist, you'll:
The Police Records Specialist is a full-time position with benefits and a preferred hiring range of $20.05 - $22.06 per hour (equivalent to $41,704 - $45,884 annually); however, an exact salary will be dependent upon the selected candidate's qualifications/experience and in compliance with City policy. The ideal candidate for this position will perform a variety of legal and technical work, including processing, coding, reporting, filing, and researching police records involving a computerized filing system.
As a Police Records Specialist, you'll:
- Enter a variety of police-related data into a computer system, including complaints, arrests, offenses, and traffic reports;
- Compile, update, file, and retrieve reports and records;
- Expunge and purge records according to court orders;
- Review records for accuracy and completeness;
- Process requests for reports and documents;
- Act as a receptionist while providing consistent and exceptional customer service to police personnel and citizens in a cost-effective, efficient, and courteous manner;
- Perform notary duties;
- Provide appropriate information to police agencies, insurance carriers, attorneys, and the public, including VSP, FBI, courts, and other law enforcement agencies;
- Operate the Virginia State Police's Virginia Criminal Information Network (VCIN) teletype system;
- Take civil (not criminal) fingerprints as needed;
- Assess, contact, and follow up with the Commonwealth's Attorney for extradition on all arrests;
- Receive, review, and process all warrants for arrest and related documents;
- Ensure Emergency Custody (ECOs) and Temporary Custody Orders (TDOs) are served and processed according to the legal guidelines.
Minimum Qualifications
Minimum Qualifications:
- Any combination of education and experience equivalent to graduation from high school with two years of administrative or similar experience.
- Valid driver's license.
- This position is classified as essential and requires availability to work 12-hour shifts from 7:00am - 7:00pm, including nights, weekends, holidays, and during inclement weather. Schedules are created on a 2-week basis and employees work Monday, Tuesday, Friday, Saturday, Sunday, Wednesday, Thursday in that 2 week period. The schedule then repeats itself for the next 2 week period.
- Current possession of or ability to obtain Level A VCIN certification within six (6) months of employment.
- Current possession of or ability to obtain a Notary Public license within an acceptable timeframe as determined by the department.
- Click here to view the physical requirements for this position.
- Criminal Background Investigation, including VCIN Database Query and Fingerprinting*;
- DMV Driving Record Review.
- Due to the sensitive nature of information available through the performance of this position's essential functions, the successful applicant selected for the role will be subject to a criminal background investigation and fingerprinting by the Harrisonburg Police Department. At a later date, more information will be provided to the candidate selected for those steps in this process.
Supplemental Information
To Apply: All candidates must submit:
A complete City of Harrisonburg online employment application, including previous work experience and education history; and
Total of 3 professional references.
This position may close at any time after 10 calendar days. (posted 02/25/2026)
The City provides an excellent benefits package including health insurance, retirement (VRS & MissionSquare), life insurance, paid leave and 15.5 holidays.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability or veteran status.
The City of Harrisonburg is an Equal Opportunity Employer.
Salary : $41,704 - $45,884