What are the responsibilities and job description for the Fleet Coordinator position at City of Harlingen Waterworks System?
POSITION SUMMARY
The Fleet Coordinator is responsible for planning, directing, managing, coordinating and supervising the programs for procurement, administration, assignment, utilization, maintenance, repair, replacement and disposal of the waterworks’ fleet automotive vehicles and specialized equipment to provide cost effective, safe and reliable fleet services.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Coordinate, schedule, and oversee maintenance and repair of the organization’s fleet, including automobiles, trucks, and heavy-duty equipment.
- Supervise and lead a team of automotive technicians, assigning work, monitoring performance, and ensuring compliance with safety and quality standards.
- Oversee preventive maintenance programs and ensure timely inspections and repairs to minimize downtime.
- Maintain accurate records and reports through Fleet Management Software, including vehicle usage, maintenance schedules, fuel consumption, and replacement planning.
- Monitor and manage fleet budget, including fuel usage, parts inventory, and service contracts.
- Ensure compliance with federal, state, and local regulations governing fleet operations.
- Respond to fleet-related emergencies and coordinate repairs or replacements as needed.
- Develop and implement policies and procedures to improve efficiency, safety, and reliability of fleet operations.
- Provide training, guidance, and performance evaluations for staff.
- Prepares specifications for purchase and analyzes bids and recommends purchases.
- Orders supplies and parts as needed in order to maintain a good inventory.
- Performs other related duties as assigned.
- Works with mechanics on projects as needed.
EDUCATION
- High School Diploma or GED required
- Associate’s degree in automotive technology or related field preferred
EXPERIENCE
- Six (6) years of progressively responsible experience in general automobile or truck maintenance and repairs, or a closely related field.
- At least three (3) years of experience in a supervisory or management role.
- Equivalent combinations of education and experience may be considered.
- Must have working knowledge of fleet operations.
- Must have basic knowledge of working with State regulatory and permitting agencies.
LICENSES/CERTIFICATIONS
- Valid Texas Commercial Class B Driver License, or ability to obtain within 3 months of hire.
- Certified Automotive Fleet Manager (CAFM), preferred.