What are the responsibilities and job description for the PARKS SERVICES SPECIALIST - 0925 position at City of Greenville, SC?
Salary
$48,048.00 - $60,944.00 Annually
Location
2201 Laurens Road - Greenville, SC
Job Type
Full Time
Job Number
01392
Department
PARKS, RECREATION & TOURISM (PRT)
Division
PARKS & GROUNDS
Opening Date
09/22/2025
FLSA
Non-Exempt
Brief Description
Job Summary
Under regular direction and in compliance with standard operating procedures and policies, coordinates the administrative functions of office duties for the department. Serves as the Parks & Grounds division point of contact for all facility needs, including room reservations for internal and external customers, maintenance issues, office supply and uniform ordering and coordination with vendors and deliveries. Provides coordination, budgetary and project support as needed to aid other division and department managers. Performs research, reporting and analysis as needed, pertaining to departmental projects, purchasing, programs, and services. Manages requisition entering, Purchase Order (PO) invoice processing and check requests for credit card payments for the division. Serves as department backup for entering and processing of field purchase orders and check requests. Provides timely filing of required documentation and payment for products, services and leases. Communicates regularly with division management to review budget forecasts, expenditures, requisitions, and grants. Provides cost benefit analysis for department programs and initiatives as needed. Assists with volunteer events, employee appreciation and recognition events. Responsible for the City Park and Amenities rentals, including drafting and executing agreements, collecting and processing payments, reconciliation and related reports. Documents and monitors training and certification records for department personnel utilizing the City’s learning management system. Creates, implements, and oversees the processes involved with tracking, recording, and maintaining asset inventory and equipment for the division and department.
Job Duties
Essential Functions
Essential Functions
% of Time
Provide Administrative Support: Provide administrative support to department and division employees. Respond to routine inquiries from other departments, citizens, external agencies and other various sources on behalf of the division and escalating any issues to the appropriate staff. Serve as main point of contact for supply ordering, uniform, personal protective equipment and work boot purchasing and tracking. Provide general administrative support such as word processing, data entry, maintaining files, processing/distributing mail, and document duplication. Order office supplies, process invoices for division and department as needed, credit card statements, contract services, receipts, billing items and prepare and enter PO’s and check requests. Maintain office equipment (e.g., copier, fax machine, etc.). Assist in tracking budget expenses, perform cost comparisons, solicit quotes, maintain accounts, and manage end-of-year budget procedures as required. As assigned assist with various documents and reports such as week-in-review reports, expenditure and budget reports and other administrative reports, ensuring accuracy and thoroughness. Compile and distribute support materials for candidate hiring, interviews, committee meetings, and various other general meetings. Schedule and coordinate (e.g., book meeting rooms, maintain calendars, making travel arrangements and reservations, etc.) internal and external meetings and appointments. Maintain and ensure accessibility to user guides on various software systems including providing related technical assistance. Assist with training on the use of systems and department processes such as Cityworks, GPS tracking system, inventory control, Naviline, MapIt! and applicant tracking system. Manage office equipment as well as coordinate service needs with vendors. Manage and implement special projects as assigned.
50%
Oversee Parks and Amenities Rentals: Manage and respond to facility reservation requests for parks, shelters, event space (e.g., wedding, large group events, etc.) and recreation program registration inquiries. Provide information on park schedules/availability, location, policy guidelines, and related City ordinances. Process payments for reservations and rentals and manage rental contracts for Rock Quarry Garden and River Lodge. Enter service requests into the work management system and provide proper notice to employees of all rental times, dates, and anticipated attendees.
20%
Maintain Records: Assist with division personnel training and certifications utilizing the City’s learning management system. Assist with tracking of completed trainings for all Parks & Grounds employees. As directed, assist in enrolling employees in training classes, conferences, etc. Track attendance and completion of seminars and trainings, including required internal department training as well as training through external agencies. Manage and oversee complete and thorough filing in both hard copy and digitally of all cemetery records, as well as all accounting records and receipts for the division.
20%
Perform Inspection Audits of Assets: As assigned, perform visual inspections and map on GIS, locations and the general conditions of City assets, equipment, tools, vehicles, facilities, restrooms, furnishings, flora, tree canopy, signage, storage bins and areas, undeveloped parcels, bridges, playgrounds, athletic fields, playing courts, concession stands, hardscape and landscaped areas.
10%
Perform other duties as assigned.
Qualifications
Job Requirements
- Associate degree in business, management, public administration, or a related field or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for the job.
- Over two (2) years of experience working in a high-level administrative support capacity including office management experience and experience with business software applications (e.g., database management, spreadsheets, graphic presentations, etc.).
Preferred Qualifications
- Bachelor's degree in business, maintenance, public administration, or a related field.
- Experience or training in a parks, recreation or tourism setting.
Driver's License Requirements
- Valid South Carolina Class D Driver's License.
Performance Requirements
Knowledge of:
- Basic accounting, payables, reconciliation, data entry, purchase orders and invoice processing.
- Applicable local, state and federal laws, codes, and regulations.
- Customer service principles and practices and office management operations.
- Generally accepted accounting principles, practices, and procedures and their application for governmental accounting.
- Computer research techniques, methods, and procedures.
- Electronic financial systems, Microsoft Office Suite, and related software.
Ability to:
- Establish and implement effective administrative programs and procedures.
- Respond to and resolve difficult citizen inquiries and complaints and advise public on policies, procedures, and regulations.
- Work overtime and/or extended hours for emergency operations.
- Effectively prioritize multiple tasks for self and others.
- Analyze information in order to identify issues and implement solutions.
- Develop and maintain cooperative and professional relationships with employees and all levels of management to include representatives from other departments, external organizations, and the general public.
- Appropriately handle confidential information.
- Use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.
- Communicate basic to complex ideas verbally and in writing in a clear, concise and professional manner; prepare written reports and presentations, summarize meeting minutes, and compose emails, business letters, and various correspondence.
- Review, proofread, and/or edit assigned work products to ensure correct grammar and consistency of format.
- Respond appropriately to public inquiries and present a positive public image
- Maintain excellent organization and attention to detail; develop and maintain filing systems; and maintain complex records using a variety of source materials.
- Manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines with frequent interruptions and changes in priorities.
- Frequently apply a high degree of independent, logical, evaluative, and/or professional thinking to originate and develop new or improved procedures, techniques or ideas.
- Perform routine office management details without referral to supervisor, as well as plan and organize own work.
- Seek out ways to streamline and improve workflow processes.
- Understand, interpret and apply accounting standards and procedures, applicable government rules and regulations, and City policies and procedures.
- Make intermediate level mathematical calculations and draw logical conclusions.
- Develop accounting data in preparation of reports and statements, track and reconcile expenditures, as well as, ensure accuracy of invoices and other related documents.
- Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.
- Utilize specialized software and systems in performance of job duties which may include work management system, mapping system, HR systems, basic graphic design systems, and purchasing and financial systems.
Other Information
Working Conditions
Primary Work Location: Office environment as well as outdoors (job site visits, collection routes, etc.).
Protective Equipment Required: Reflective vest, safety glasses, safety shoes, and gloves.
Environmental/Health and Safety Factors:
Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Monthly exposure to respiratory hazards, noise and vibration, and physical hazards related to working around large vehicles. Seasonal exposure to extreme temperature and wetness/humidity.
Physical Demands:
Constantly requires hearing, vision, talking, fine dexterity, reaching, twisting, and sitting. Frequently requires bending, crouching/stooping, standing, and walking. Occasionally requires carrying, handling/grasping, lifting, pushing/pulling, kneeling, and balancing. Light strength demands include constantly exerting up to 10 pounds, frequently exerting up to 20 pounds, and occasionally exerting 20-50 pounds.
Mental Demands:
Constantly requires frequent change of tasks. Frequently requires performing multiple tasks simultaneously, tedious or exacting work, noisy/distracting environment, and working closely with others as part of a team. Occasionally requires time pressures and working an irregular schedule/overtime.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
HEALTH INSURANCE
The City offers the following health insurance options to eligible employees:
- Medical
- Dental
- Vision
- Basic Term Life
- Employee Supplemental Life
- Spouse Term Life
- Child Term Life
- Short Term Disability (STD)
- Long Term Disability (LTD)
- Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)
LEAVE & HOLIDAY BENEFITS
- General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
- The City of Greenville observes 11 paid holidays.
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.
AWARDS & RECOGNITION
- Employee Recognition & Awards Program (ER&A)
- Employee Service Awards
- Longevity Bonus
- Worker's Compensation
- Deferred Compensation
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
Employer
City of Greenville (SC)
Address
206 S. Main St
Greenville, South Carolina, 29601
Phone
864-467-4530
Website
https://jobs.greenvillesc.gov
Salary : $48,048 - $60,944
