What are the responsibilities and job description for the Executive Assistant position at City of Grand Prairie?
Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you love being the go-to person for keeping things running smoothly? If so, we want YOU to join our team as an Executive Assistant!
The purpose of this position is to provide clerical and secretarial support for the department and provide customer service to the public and other departments. Other duties include assisting with special projects as assigned and completing departmentally specific duties.
- Performs clerical functions by answering telephones; taking messages; forwarding calls to the appropriate person; filing; typing letters, contracts and memos; greeting customers; providing directions and information as requested; sorting mail; and maintaining office supplies.
- Performs secretarial functions by coordinating meetings; monitoring expenditures; maintaining records and files; processing invoices; maintaining accounts receivables and invoices; assisting with budget preparations; entering data into the computer; and generating various reports.
- Completes special projects as assigned by assisting supervisor as needed; consulting with vendors or solicitors; assisting at special events; and assisting other departments.
- Completes various departmentally specific duties by preparing payroll; processing paperwork for Council meetings; maintaining various excel spreadsheets; and making reservations.
- Regular and dependable attendance is required.
- Education: Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
- Experience: 2-3 years of experience.
- Licenses: Valid Texas Class C Driver's License.
- Spanish Speaking Highly Preferred
Salary : $37,066 - $52,985
