What are the responsibilities and job description for the Volunteer Digital Records Assistant position at City of Goodyear, AZ?
Job Description Summary
The Volunteer Digital Records Assistant supports the City of Goodyear by helping to digitize and organize important records. Volunteers in this role will scan physical documents, rename digital files, and ensure accuracy and consistency in electronic recordkeeping. This short-term project provides an excellent opportunity to contribute to city efficiency and sustainability by helping transition to a more streamlined digital system.
Project Timeline
This volunteer project will begin in November 2025 and is expected to conclude by February 2026. Volunteers are encouraged to contribute a consistent weekly schedule during this period to ensure timely completion of scanning and digital filing tasks.
Ideal Candidate
- Demonstrates Integrity by safeguarding confidential records.
- Approaches each task with Optimism, seeing challenges as opportunities to learn.
- Shows Initiative by identifying small improvements that increase efficiency.
- Embraces Innovation through learning new technologies and digital tools.
- Practices Empathy by supporting the team and understanding the importance of public service.
- Displays Adaptability by working flexibly as priorities or processes evolve.
Essential Functions
This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the volunteer. Other duties and responsibilities will be performed as assigned.
- Scan paper documents into electronic format using office scanners.
- Rename and organize digital files following established naming conventions.
- Review scanned documents for quality, completeness, and legibility.
- Maintain confidentiality of sensitive or proprietary information.
- Assist with light clerical or organizational tasks as needed.
- Communicate progress and report any issues to the Volunteer Coordinator or assigned staff.
Requirements
- Basic computer literacy and familiarity with Microsoft Windows and file organization.
- Strong attention to detail and accuracy.
- Ability to follow instructions and maintain confidentiality.
- Dependable, organized, and able to work independently or collaboratively.
- Must complete the City of Goodyear volunteer application
- Must pass background screening