Elections Assistant

Expected Hours of Work
Work schedules will vary depending on assignment. This is a short-term appointment requiring a consistent commitment for the full duration of employment. Due to statutory election deadlines and operational needs, selected candidates must be available to work scheduled shifts as assigned, including extended hours and weekends as Election Day approaches.
 
Schedule Overview: Full-Time vs. Part-Time:

• Full-Time Temporary Positions:
  • June 15 – August 15: 7:45 a.m. – 4:15 p.m. (M-F)
  • August 17 – September 11: Approximately 20 hours per week; schedule to be arranged within standard business hours of 7:45 a.m. to 5:15 p.m. (M-F)   
  • September 14 – November 6: 7:45 a.m. – 4:15 p.m. (M-F)
• Part-Time Temporary Positions (Mornings):
  • June 15 – August 12: 7:45 a.m. – 12:45 p.m. (M-F)
  • September 14 – November 4: 7:45 a.m. – 12:45 p.m. (M-F)
• Part-Time Temporary Positions (Afternoons):
  • June 15 – August 12: 11:45 a.m. – 4:45 p.m. (M-F)
  • September 14 – November 4: 11:45 a.m. – 4:45 p.m. (M-F)

Reasonable accommodations may be made to enable individuals to perform these essential functions:

1. Assist voters in obtaining an absentee ballot by entering and/or proofing data in computer system.
2. Attend election training as required to help in the administration of election services for the City.
3. Answer general inquiries from the public regarding voting locations, voter registration, absentee voting, and basic election procedures.
4. Assist voters with in-person absentee voting and early voting.
5. Serve as a member of the Absentee Ballot Board.
6. Assist with election equipment testing to ensure accuracy of equipment.
7. Assist with ordering and packing precinct election supplies.
8. Assist with election judge recruitment, assignments, training, and processing timesheets.
9. Type and/or update correspondence, reports, forms and training materials.
10. Provide on-site assistance to Golden Valley polling locations on Election Day.
11. Perform other general clerical duties including data entry, copying, scanning, filing, and assembling documents.
12. Operate general office equipment such as telephone, personal computer, copier, printer, scanning equipment, and/or calculator

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility
This position does not have employee supervisory responsibilities. Minimum Qualifications

• High School graduation or equivalent.
• Two years clerical work experience in an office environment with significant customer contact.
• Proficient in use of Microsoft Office software (Word and Excel). Ability to professionally and courteously handle requests for information and concerns from the public and staff.
• Ability to work in deadline-driven environment, work on multiple tasks, and shift priorities frequently.
• Ability to do highly detailed and accurate work.
• Ability to maintain a positive, friendly and helpful attitude toward work, the public, and coworkers even in daily stressful periods.
• Skill in oral and written communications, interpersonal skills as applied to interaction with coworkers, supervisor, the general public and others, sufficient to exchange or convey information and receive work direction.
• Ability to work standard working hours and have responsive availability to work evenings and weekends as needed.
• Ability to complete the essential duties and responsibilities of the position with or without reasonable accommodations.

Desired Qualifications

• Knowledge of MODUS election software.
• Experience with elections and the Statewide Voter Registration System (SVRS).
• Previous elections experience in an administrative capacity.

Competencies

• Communication
• Customer Focus
• Teamwork
• Positive Attitude
• Hard Work
• Equity and Inclusion
• Leadership
• Decision-Making
• Ethical
• Organized
• Problem Solving

Work is conducted primarily indoors. Employees in this position are generally free from work hazards.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Regularly read and interpret documents and other written material. 
• Regularly communicate and exchange information with others in person, over the telephone, and using written communication methods. 
• Frequently remain in a stationary position and regularly move within the building to attend meetings and access files and office machinery.
• Occasionally traverse around the City on Election Day to provide on-site assistance to polling locations. 
• Regularly operate computers and other office equipment, such as a copy machine, printer, and telephone, as well as equipment/tools consistently found in municipal law. 
• Occasionally move or transport items weighing up to 35 pounds.

EEO Statement
The City of Golden Valley is an Equal Opportunity Employer in compliance with the Americans with Disabilities Act. It will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.