Clerk to the Council, Grade 15

The City Council of Glenarden is seeking a highly skilled and experienced Clerk to the Council to provide administrative and legislative support to the Council. The Clerk is responsible for maintaining accurate and complete records of all City Council proceedings, including Regular and Special Meetings, Public Hearings, and Work Sessions. This position also maintains and updates official documents such as municipal codes and the City Charter, prepares ordinances, resolutions, and proclamations for execution, recording, archiving, and distribution, and performs general administrative tasks supporting the business of the City Council.

The Clerk attends all Council meetings and work sessions, ensuring the preparation, recording, and maintenance of full and accurate records of proceedings. This position reports directly to the City Council.

PRIMARY FUNCTIONS:

Council Work Sessions

• Assists the Council in preparing agendas and related materials.
• Prepares meeting notes identifying follow-up actions and responsible individuals.
• Distributes meeting materials to the Council, City Manager, Assistant City Manager, and Treasurer by the Wednesday following each session.

Council Meetings

• Assists Council in preparing the agenda, resolutions, and ordinances.
• Prepares ordinances and resolutions for codification.
• Prepares meeting packets for Council, City Manager, Assistant City Manager, Treasurer, residents and guest of the City.
• Records and transcribes meeting minutes for Council approval at the next scheduled meeting.
• Ensures that all Council actions are legally advertised and that public notice requirements are met.

Meeting Minutes Requirements (per the Open Meetings Act)

• Processes and makes meeting minutes available as soon as practicable after a public body meets, and no later than the next meeting, in compliance with Section 3-306(b)(1) of the Open Meetings Act.
• Retains copies of approved minutes and any related audio or video recordings for a minimum of five (5) years, as required by the Open Meetings Act.
• Ensures that minutes from one meeting are presented for approval at the next regular meeting,* following the call to order and opening ceremonies, in accordance with Robert's Rules of Order.*

General Responsibilities

• Maintains custody of all official Council documents, reports, papers, and files.
• Certifies proposed charter amendments.
• Ensures proper legislative procedures for enacting resolutions and ordinances.
• Responds to official correspondence as directed by Council.
• Maintains the monthly Council calendar.
• Serves as the primary point of contact for logistics and coordination of City-sponsored events, including Glenarden Day, Movie Night, Shred Day, Heal City events, the Christmas Party, and Turkey/Food Basket distribution.
• Serves as liaison between the Council, City departments, and other governmental offices.

QUALIFICATIONS:

Education

• Bachelor's degree from an accredited college or university preferably in business, human resources management, public administration, or other related degree relevant to current position.

Certificates and Licenses

• Valid driver's license required.
• Notary Public certification required within six (6) months of appointment.
• Maryland Clerk Certification is strongly preferred.
• Membership in the Maryland Municipal Clerks Association preferred.
• Membership in the International Institute of Municipal Clerks preferred.

Experience:

• More than five (5) years of progressively responsible experience in a comparable position in municipal government or the private sector, mandatory.
• One (1) year of direct experience in municipal records management preferred.
• Experience managing the creation of agendas and meeting packets for public meetings.
• Strong written and verbal communication skills with the ability to communicate effectively with various audiences.
• Knowledge of municipal government operations and structure, preferred.
• Knowledge of the City Charter, ordinances, and franchise agreements (e.g., cable).
• Knowledge of Section 11-E of the Annotated Code of Maryland as it relates to Council responsibilities.
• Knowledge of records management and electronic document management systems, including maintenance, retention, and destruction practices.
• Familiarity with virtual meeting platforms (Zoom, Google Meet, etc.).
• Strong organizational skills and ability to manage multiple tasks and deadlines effectively.
• Skill in accurate minute transcription and maintenance of official records.
• Sound judgment and ability to maintain confidentiality.
• Ability to learn and apply new software and technology to improve efficiency.
• Ability to establish and maintain effective working relationships with City officials, staff, professional groups, and the public.
• Ability to interact effectively and respectfully with diverse, ethnic, and socioeconomic groups.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher).

Desirable:

• Bilingual proficiency in Spanish (reading, writing, and speaking).

Any equivalent combination of education and experience will be considered. EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

This is a full-time permanent position. Days and hours of operations are Monday through Friday, 8:30am – 5:00p.m. The incumbent is expected to attend council meetings and to work evenings/weekends during City sponsored events. Starting salary: $59,610 - $65,798 per year If selected, the candidate must have a valid and current Driver's License, must possess a driving record which provides responsible and lawful driving habits, must be able to successfully pass a fingerprint screening, background investigation, and a drug/alcohol screening Please submit your resume by the closing date of December 29,2025. Eligible candidates will be reviewed and referred periodically throughout the open period.

The City of Glenarden is an equal-opportunity employer committed to fostering and inclusive and professional work environment. Qualified candidates ae encouraged to apply.

Job Type: Full-time

Pay: $59, $65,798.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $59,010 - $65,798