What are the responsibilities and job description for the HR Specialist position at City of Germantown, TN?
Salary : $54,605.41 - $64,242.26 Annually
Location : City Hall, TN
Job Type : Full Time
Department : Human Resources
Opening Date : 01 / 22 / 2025
The City of Germantown is an Equal Opportunity Employer committed to an alcohol / drug-free workplace and to providing equal opportunities regardless of race, sex, color, religion, national origin, age or disability.
ORGANIZATIONAL ACCOUNTABILITY :
City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization's values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day. The expectation for senior leaders is to model The Germantown Way at all times for those they influence and interact with daily.
Description
GENERAL DEFINITION OF WORK :
The Human Resources Specialist provides guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources (HR) Department. This position performs a variety of routine, moderately complex, and technical duties in a variety of functional.
Examples of Duties
ESSENTIAL JOB FUNCTIONS :
- Processes personnel action forms and enters salaries, personal data, employee status changes, and other necessary data into the HR / Payroll system requiring accuracy and an in-depth knowledge of the HR system, codes, city positions, and various policies and practices covering City procedures, wage & hour regulations, and IRS guidelines.
- Maintains integrity of the HRIS system, monitoring and performing corrections, maintaining databases, codes and tables, troubleshooting problems with the system, and running reports and queries as needed.
- Oversees all aspects of the recruitment process, from sourcing and attracting talent through generating recruitment plans to extending offers and on-boarding for all part-time positions.
- Coordinates pre-employment appointments (physicals, drug screens and background checks); schedules interviews; and processes new hire paperwork.
- Monitors and reviews applications for the Educational Assistance Program.
- Reviews and responds to verification of employment requests.
- Performs purchasing activities for the department ensuring proper budgetary coding and approval. Researches items to be purchased and enters requisition information into the system following appropriate purchasing guidelines. Monitors and tracks expenditures, detecting possible shortages and recommending transfer of funds.
- Serves as liaison with employees, other departments, outside agencies, and service providers; processes appropriate forms and reports; and responds to requests for information.
- Compiles statistical data from a variety of sources; prepares graphs and tables and other illustrative charts to assist in preparation of various departmental reports.
- Assists departmental staff by compiling data, researching information, and running reports.
- Screens visitors / phone calls, answers general HR inquiries and monitors / responds to questions from HR Mailbox.
- Assists with greeting employees and the general public.
- May be asked to organize, coordinate and handle administrative duties for special events and participate in special projects and committees.
- Serves as backup to HR Generalist.
OTHER JOB FUNCTIONS :
Qualifications
KNOWLEDGE, SKILLS AND ABILITIES :
Requirements
EDUCATION AND EXPERIENCE : Bachelor's Degree in Human Resources Management, Public Policy, Public Administration, Business Administration or a related field. Experience working in a Human Resources office strongly preferred; or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions.
WORKING CONDITIONS : Work takes place in a clean, pleasant, and comfortable office setting. On a continuous basis, sits at a desk for long periods of time in front of a computer screen. Uses telephone and computer keyboard on a daily basis.
Information about employee benefits can be found on our website at :
Salary : $54,605 - $64,242
