What are the responsibilities and job description for the Executive Assistant position at City Of Gary?
EXECUTIVE ASSISTANT
Department: Fire Department
Reports to: Fire Chief
Status: Full-Time
NATURE OF WORK:
The Executive Administrative Assistant to the Fire Chief provides high-level administrative, operational, and confidential support to the Fire Chief. This position serves as a primary point of coordination between the Fire Chief, command staff, city leadership, department personnel, and the public. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information in a fast-paced public safety environment. Other duties as assigned.
ESSENTIAL FUNCTIONS: OTHER DUTIES MAY BE ASSIGNED:
• Provide executive administrative support, including calendar management, scheduling, correspondence preparation, and coordination of official engagements.
• Serve as a liaison between the Fire Chief, command staff, city officials, external agencies, and the public.
• Maintain confidential personnel, legal, and operational records and track departmental deadlines and initiatives.
• Coordinate meetings, special projects, budget documentation, purchasing requests, grant materials, and contract paperwork.
• Ensure compliance with departmental policies, municipal procedures, and public records requirements.
• Perform other duties as assigned.
KNOWLEDGE, ABILITIES, AND SKILLS:
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of administrative or executive assistant experience, preferably in government or public safety.
• Strong organizational, communication, and multitasking skills with high confidentiality standards.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and office technology.
Dress Code
Business Casual
Salary : $48,000