What are the responsibilities and job description for the Administrative Aide position at City of Garden Grove?
The City of Garden Grove is now accepting applications for the positions of:
ADMINISTRATIVE AIDE
Deadline to apply for this recruitment is Thursday, October 16, 2025 at 5:00 p.m. PST.
Click here to apply online: Join Our Team
There is one (1) full-time opening in the Engineering Admin division of the Public Works Department. Under general supervision, the Administrative Aide completes a wide variety of routine administrative assignments and research. The ideal candidate for this position will: possess strong communication skills with the ability to communicate effectively both orally and in writing; possess excellent critical thinking skills; be able to adapt to changing assignments and situations; be detail-oriented; and work well in a team environment.
The Engineering division position will be responsible for a range of duties that support the department’s overall operations. These may include assisting in the review and submittal of staff reports, conducting preliminary monthly reviews and calculations of permit invoices, and providing support at the Engineering Permit counter. Additionally, the position will be tasked with fielding public inquiries, ensuring effective communication and customer service for residents and visitors. This role may also serve as the recording secretary, taking and transcribing meeting minutes and maintaining accurate records for City and departmental meetings and hearings.
We anticipate creating an eligibility list from this recruitment that may be used to fill current and future vacancies for this classifications. Apply now!
An Associate's degree or equivalent units (at least 60 semester units) in with major work in public administration, business administration, political science or a related field from an accredited university is required. No experience required.
Knowledge Of
Basic principles and methods of public administration; principles of management and organization; statistical and research methods; administrative survey techniques; graphic and tabular presentation of data; fundamentals of data processing; customer service techniques and principles; computer programs including Word, Excel and PowerPoint.
Ability To
Follow directions and make sound analyses and evaluations; do research, evaluate data and prepare clear and comprehensive reports; establish effective working relationships and communicate courteously and diplomatically with all those encountered in the course of work; operate a computer; communicate effectively both orally and in writing; commit to providing quality customer service.
Other Requirements
A California class C driver license and an acceptable driving record are considered highly desirable. An acceptable driving record is one that has three (3) or fewer DMV points issued within the past five (5) years, and no more than one (1) DUI within the past ten (10) years.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Incumbents in this classification speak clearly, hear normal voice conversation, work on a personal computer, sit, see small details, use a telephone, sit, and distinguish shades/color vision.
Work Environment
The work environment described here is representative of those an employee encounters while performing the essential functions of this job. Incumbents in this classification work inside and in direct contact with the public.
How To Apply
Online applications can be submitted by visiting: www.ggcity.org/hr. Questions regarding this position may be sent via email to ggjobs@ggcity.org. City Hall is open Monday through Thursday, 7:30 a.m. to 5:30 p.m., and every other Friday, 7:30 a.m. to 5:00 p.m.
The deadline to apply is Thursday, October 16, 2025 at 5:00 p.m. PST.
Online Application Packet Must Include
Your application will be reviewed very carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to further testing.
THE SELECTION PROCESS
The Selection Process May Consist Of
Candidates who may need accommodations during the selection process must contact the Human Resources Department at ggjobs@ggcity.org at least one week prior to any test dates.
If you have any questions regarding this recruitment, please contact ggjobs@ggcity.org.
NEPOTISM POLICY
The City has adopted a Nepotism Policy that may affect the status of a candidate's application. Please refer to the Garden Grove Municipal Code 2.44.440 Nepotism Policy for more information.
EQUAL OPPORTUNITY EMPLOYER
The City of Garden Grove is an Equal Opportunity Employer that does not discriminate on the basis of sex, race, color, marital status, religion, ancestry, national origin, medical condition, non-disqualifying disability, age, sexual orientation, gender identity/expression, genetic information, military/veteran status, or other protected class covered by appropriate law.
DISASTER SERVICE WORKER
Per Government Code 3100, in the event of a disaster, employees of the City of Garden Grove are considered disaster service workers and may be asked to respond accordingly.
ADMINISTRATIVE AIDE
Deadline to apply for this recruitment is Thursday, October 16, 2025 at 5:00 p.m. PST.
Click here to apply online: Join Our Team
There is one (1) full-time opening in the Engineering Admin division of the Public Works Department. Under general supervision, the Administrative Aide completes a wide variety of routine administrative assignments and research. The ideal candidate for this position will: possess strong communication skills with the ability to communicate effectively both orally and in writing; possess excellent critical thinking skills; be able to adapt to changing assignments and situations; be detail-oriented; and work well in a team environment.
The Engineering division position will be responsible for a range of duties that support the department’s overall operations. These may include assisting in the review and submittal of staff reports, conducting preliminary monthly reviews and calculations of permit invoices, and providing support at the Engineering Permit counter. Additionally, the position will be tasked with fielding public inquiries, ensuring effective communication and customer service for residents and visitors. This role may also serve as the recording secretary, taking and transcribing meeting minutes and maintaining accurate records for City and departmental meetings and hearings.
We anticipate creating an eligibility list from this recruitment that may be used to fill current and future vacancies for this classifications. Apply now!
- Assists members of management and technical staff by performing basic administrative assignments;
- Prepares a wide variety of written materials, including correspondence, reports, invoices, procedure guides, instructions, forms, and other administrative devices;
- Reviews, proofreads and summarizes publications and documents;
- Performs preliminary analyses of administrative procedures and budgets;
- Responds to requests for information;
- Gathers and tabulates data and prepares reports;
- May attend various City and staff meetings;
- Perform other related duties as assigned.
An Associate's degree or equivalent units (at least 60 semester units) in with major work in public administration, business administration, political science or a related field from an accredited university is required. No experience required.
Knowledge Of
Basic principles and methods of public administration; principles of management and organization; statistical and research methods; administrative survey techniques; graphic and tabular presentation of data; fundamentals of data processing; customer service techniques and principles; computer programs including Word, Excel and PowerPoint.
Ability To
Follow directions and make sound analyses and evaluations; do research, evaluate data and prepare clear and comprehensive reports; establish effective working relationships and communicate courteously and diplomatically with all those encountered in the course of work; operate a computer; communicate effectively both orally and in writing; commit to providing quality customer service.
Other Requirements
A California class C driver license and an acceptable driving record are considered highly desirable. An acceptable driving record is one that has three (3) or fewer DMV points issued within the past five (5) years, and no more than one (1) DUI within the past ten (10) years.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Incumbents in this classification speak clearly, hear normal voice conversation, work on a personal computer, sit, see small details, use a telephone, sit, and distinguish shades/color vision.
Work Environment
The work environment described here is representative of those an employee encounters while performing the essential functions of this job. Incumbents in this classification work inside and in direct contact with the public.
How To Apply
Online applications can be submitted by visiting: www.ggcity.org/hr. Questions regarding this position may be sent via email to ggjobs@ggcity.org. City Hall is open Monday through Thursday, 7:30 a.m. to 5:30 p.m., and every other Friday, 7:30 a.m. to 5:00 p.m.
The deadline to apply is Thursday, October 16, 2025 at 5:00 p.m. PST.
Online Application Packet Must Include
- a completed online application
- a supplemental questionnaire
Your application will be reviewed very carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to further testing.
THE SELECTION PROCESS
The Selection Process May Consist Of
- Oral panel interview and performance exam - tentatively scheduled for November 12, 2025
Candidates who may need accommodations during the selection process must contact the Human Resources Department at ggjobs@ggcity.org at least one week prior to any test dates.
If you have any questions regarding this recruitment, please contact ggjobs@ggcity.org.
NEPOTISM POLICY
The City has adopted a Nepotism Policy that may affect the status of a candidate's application. Please refer to the Garden Grove Municipal Code 2.44.440 Nepotism Policy for more information.
EQUAL OPPORTUNITY EMPLOYER
The City of Garden Grove is an Equal Opportunity Employer that does not discriminate on the basis of sex, race, color, marital status, religion, ancestry, national origin, medical condition, non-disqualifying disability, age, sexual orientation, gender identity/expression, genetic information, military/veteran status, or other protected class covered by appropriate law.
DISASTER SERVICE WORKER
Per Government Code 3100, in the event of a disaster, employees of the City of Garden Grove are considered disaster service workers and may be asked to respond accordingly.
