Court Clerk II

This position is responsible for performing work activities relating to Municipal Court fines, records, court orders, and reports including data entry, filing, word processing, revenue collection and fingerprinting for all class A and B misdemeanor conviction.

• Prepares weekly arrest records, warrants and suspensions; related court records and reports. 

• Files reinstatements and suspensions report on a regular basis.

• Processes cash bonds, checks and reconciliation in Bond Account. 

• Prepares order of commitments, notices to appear, summonses, and subpoenas and other forms as necessary.

• Processes journal entries filed by attorneys outside of court hearings, ensures information is accurate and reflects sentencing practices, and ensures court software reflects the correct information before obtaining approval by the Municipal Court Judge.

• Monitors amendments and dismissals requested by the Garden City Police Department and makes changes in court software according to changes required. 

• Answers and responds to telephone or personal inquiries or refers to proper information source.

• Collects fines, court cost, and fees and process payments accurately in court software.

• Files correspondence, reports and records relating to Municipal Court activities.

• Prepares and submits receipts and information when credit card purchases are made.

• Processes Kansas Adult Disposition Reports to process case resolution information to the Kansas Bureau of Investigation.

• Processes fingerprints cards to ensure correct sentencing information is entered and reported to the Kansas Bureau of Investigation.

• Monitors use of office supplies to create new office supply orders when necessary.

• Transfers citations from the Garden City Police Department software to the court software.

• Removes No New Law Violation and No Contact alerts at case disposition or as requested by the City Prosecutor/Municipal Judge.

• Processes invoices submitted by attorneys and vendors.

• Ensures forms and business cards are stocked at the window, lobby, and in the courtroom.

• Monitors and oversees office when Court Administrator is unavailable.  

Knowledge, Skills and Abilities: Skill in the operation of modern office equipment and computers.  Ability to understand verbal and written instructions.  Ability to maintain confidentiality of Police Department and Municipal Court records and reports.  Ability to communicate with City employees, governmental agencies and officials, and the general public.

Education, Certification and Experience: High school diploma or GED.  Business or Office Management course work preferred.   Bilingual preferred. Two years of court clerk experience required and one year of experience with administrative support.   Valid Kansas driver’s license required.Environment: Typical office environment.

Physical Characteristics: Light physical work, lifting up to 25 pounds and lifting and carrying up to 10 pounds.

Salary : $22 - $31