What are the responsibilities and job description for the Court Clerk I position at City of Garden City (KS)?
The City of Garden City is accepting applications for Court Clerk I with the Municipal Court Department. This position is responsible for performing work activities relating to Municipal Court fines, records, court orders, and reports including typing, filing, word processing and revenue collection.
- Collects fines, court cost, and fees and process payments accurately in court software.
- Prepares the court docket by reviewing arrest records, warrants, and case information.
- Checks defendants in for court, advises them of Prosecution offers, confirms contact information, answers court-related questions, and assigns new court dates as necessary.
- Assists the Judge in Court weekly by preparing documentation for court cases, processing information in court software, and sending the proper documentation to the jail for release or bond modification.
- Maintains calendar for notices of trial continuances, case management, and hearing dates.
- Processes cash bonds to accurately record the deposit, refund, or forfeit of bonds.
- Processes appearance bonds and warrants to track jail credit, arrests, and court dates.
- Prepares and files correspondence, reports, and records relating to Municipal Court activities.
- Prepares First Appearance dockets by requesting police reports, CDR’s, backgrounds, and submitting all records to the Prosecutor for review.
- Tracks KBI evidence to document information in court software and notify Prosecutor when lab documentation is received.
- Runs payment reports to process all payments taken on daily basis to provide a deposit report to the Finance Department.
- Answers and responds to telephone or personal inquiries or refers to proper information source.
- Runs report and processes documentation to dispose of evidence in cases when case is resolved.
- Prepares background and file requests for County (s) Attorney offices, Community Corrections, Immigrations, KBI (applications for conceal & carry and DUID cases), State Gaming Commission and State Nursing board. Walk-in records requests.
- Prepares cases for reporting to ARSI for collections; sends electronically.
- Processes Kansas Adult Disposition Reports to process case resolution information to the Kansas Bureau of Investigation.
- Processes subpoenas, tracks progress, and communicates information to Prosecutor’s Office.
- Prepares and submits receipts and information when credit card purchases are made.
Knowledge, Skills and Abilities: Ability to understand verbal and written instructions. Ability to maintain confidentiality of Police Department and Municipal Court records and reports. Ability to communicate with City employees, governmental agencies and officials, and the general public. Ability to use Microsoft products, Outlook, and Department RMS.
Education, Certification and Experience: High school diploma or GED. Business or vocational secretarial course work preferred. Over one year responsible administrative support/customer service experience required. Bilingual preferred. Valid Kansas driver’s license required.
Environment: Typical office environment.
Physical Characteristics: Light physical work, lifting up to 25 pounds and lifting and carrying up to 10 pounds.
Salary : $18 - $22