What are the responsibilities and job description for the Administrative Assistant position at City of Garden City (KS)?
This position is responsible for providing secretarial support to the Cemetery Supervisor including typing, word processing, entering data in computer, and reports; provides information to Funeral Director, Monument Companies, and general public.
Education, Certification, and Experience: High school diploma or GED. Two years with a business or vocational secretarial training certificate. Two years of verifiable secretarial experience with a medium sized public agency or private employer. Computer literate. Bilingual skills preferred. Valid Kansas driver’s license.Environment: Majority of work is performed in an office in a controlled environment. Occasionally assists visitors by showing them grave sites located in the Cemetery for burial site acquisitions or location of deceased family members or friends.
Surfaces: Carpeted office, grass, gravel, asphalt, cement.
Physical Characteristics: Ability to lift up to 26-50 pounds and carrying objects weighing up to 25 pounds, bending, pulling, folding, filing, sitting, standing, walking.
- Answers telephone and provides information for Funeral Directors, Monument Companies, and general public.
- Assists in sale of burial rights of spaces.
- Schedules appointments, Collects payment for charges and fees, writes receipts.
- Enter and stores data into Cemetery software system.
- Prepares memos, grant of burial rights, monthly reports, year-end reports and other special reports as assigned.
- Maintains records and filing system.
- Prepares and mails correspondence letters as required.
- Calculate timesheets, codes purchases under the direction of the Cemetery Supervisor.
- May be called upon to assist personnel in preparing the Cemetery for special occasions and for maintenance of grounds. Uses safety practices in performing tasks.
Education, Certification, and Experience: High school diploma or GED. Two years with a business or vocational secretarial training certificate. Two years of verifiable secretarial experience with a medium sized public agency or private employer. Computer literate. Bilingual skills preferred. Valid Kansas driver’s license.Environment: Majority of work is performed in an office in a controlled environment. Occasionally assists visitors by showing them grave sites located in the Cemetery for burial site acquisitions or location of deceased family members or friends.
Surfaces: Carpeted office, grass, gravel, asphalt, cement.
Physical Characteristics: Ability to lift up to 26-50 pounds and carrying objects weighing up to 25 pounds, bending, pulling, folding, filing, sitting, standing, walking.
Salary : $21 - $25